Bilingual Executive Assistant & Office Ops Lead

Doctors HealthCare Plans, Inc.; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Doctors HealthCare Plans, Inc. is seeking an Executive Assistant / Receptionist to support daily operations and senior executives.

The role serves as the front-line administrator for the corporate office, handling calls, guest management, travel, and confidential information with discretion. You will coordinate calendars for the CEO and Executive Team, assist with HR events, and ensure a professional, organized office environment.

Qualifications

• 2-3 years of relevant administrative or executive-support experience.
• Excellent written and verbal communication skills; bilingual English/Spanish required.
• Strong interpersonal skills to work effectively with employees, executives, members, providers, and visitors.
• Professional attitude, appearance, and demeanor.
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated reliability, dependability, and punctuality with a strong commitment to maintaining consistent office coverage.
• Flexible and adaptable to changing priorities and to support the Executive Team and office operations.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as the administrative hub of the corporate office, supporting executive leadership and HR.
• Act as first point of contact for visitors, members, providers, vendors, and callers.
• Answer, screen, and direct incoming calls in a courteous manner.
• Greet visitors and manage secure access with visitor logs and badges.
• Maintain office security and monitor visitor access.
• Review mail and coordinate address updates and redelivery.
• Order, stock, and manage office supplies and inventory.
• Keep reception areas and conference rooms organized and presentable.
• Coordinate conference room scheduling and meetings setup (AV, refreshments).
• Communicate with building management to resolve office issues including accessibility and parking.
• Provide high-level administrative support to CEO and Executive Team (preparing docs, reports, presentations).
• Manage calendars and scheduling for executives; arrange travel and expense reporting.
• Handle sensitive information discreetly.
• Assist HR with event coordination and office projects.

Skills

Bilingual English/Spanish

Strong interpersonal skills

Organizational skills

Time management

Discretion and confidentiality

Adaptability

Tools

Microsoft Office Suite

Job description

Doctors HealthCare Plans, Inc. is seeking an Executive Assistant / Receptionist to support daily operations and senior executives.

The role serves as the front-line administrator for the corporate office, handling calls, guest management, travel, and confidential information with discretion. You will coordinate calendars for the CEO and Executive Team, assist with HR events, and ensure a professional, organized office environment.