Executive Admin Support - Evening & Weekend (Temporary)

Stony Brook University; Stony Brook (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

Stony Brook University is seeking a dedicated Business Support Assistant to provide administrative and executive support to CTO Leadership. The role interfaces with hospital management and requires strong communication and organization skills in a dynamic healthcare setting.

Responsibilities include maintaining filing systems, supporting budget and reporting processes, recording minutes, coordinating 24-hour operations, and ensuring environmental and safety standards.

Qualifications

• Associate’s degree required; degree verification with application.
• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Ability to work independently with strong time management.
• Excellent communication and organizational skills.
• Ability to interact with all Department Heads/Supervisors on a house-wide basis.
• Preferred: Bachelor’s degree.
• Experience with PeopleSoft, Kronos, Cerner a plus.
• Healthcare setting experience preferred.

Responsibilities

• Provide administrative and executive support across hospital leadership.
• Maintain courteous, organized office and filing systems for quick information retrieval.
• Assist with budget preparation, programmatic reporting and financial analysis tasks.
• Record meeting minutes and distribute to leadership as requested.
• Coordinate administrative support for 24-hour daily operation of units.
• Ensure compliance with environmental and safety standards within hospital policies.
• Serve as Volunteer Program Coordinator for assigned areas.
• Ensure schedules, timesheets, audits and data entry are completed.
• Perform all other duties as assigned.

Skills

Administrative experience

Time management

Communication skills

Attention to detail

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office Suite

PeopleSoft

Kronos

Cerner

Job description

Stony Brook University is seeking a dedicated Business Support Assistant to provide administrative and executive support to CTO Leadership. The role interfaces with hospital management and requires strong communication and organization skills in a dynamic healthcare setting.

Responsibilities include maintaining filing systems, supporting budget and reporting processes, recording minutes, coordinating 24-hour operations, and ensuring environmental and safety standards.