Business Support Assistant - CTO Leadership Support - Temporary - Evening Shift - Includes Week[...]

Stony Brook Medicine; Stony Brook (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Stony Brook Medicine is seeking a Business Support Assistant II to provide administrative and executive support across the hospital leadership. You will interface with management, manage communications, and support budgeting, reporting, and data entry in a fast-paced environment.

The role requires at least 2 years of administrative experience, an Associate’s degree, and strong time management and communication skills.

Qualifications

• Associate’s degree required with verification.
• At least 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Ability to interact with Department Heads/Supervisors on a house-wide basis.

Responsibilities

• Provide administrative and executive support across management levels.
• Maintain courteous office operations and effective communication channels.
• Handle scheduling, meetings, and documentation for assigned units.
• Assist in budget prep, reporting, and data entry as needed.
• Coordinate 24-hour administrative support functions for assigned areas.

Skills

Microsoft Office

Communication

Time management

Education

Associate’s degree

Job description

Position Summary

At Stony Brook Medicine, a Business Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of this Business Support Assistant

• Maintains a courteous and helpful approach when dealing with visitors and staff
• Demonstrates a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy
• Accepts constructive criticism in a positive manner working towards solutions rather than focus on the problem
• Processes incoming and outgoing communications in an effective and timely manner. Develops and maintains office and filing systems so that necessary information is readily accessible
• Keeps information necessary for budget preparation, programmatic reporting and financial analysis accurate and readily available. Processes purchase requests, requests for travel reimbursement, journal and budget transfers, work requests, and the like in a timely and efficient manner
• Records/types meeting minutes and distributes as requested by the Associate Director and Nurse Manager(s)
• Coordinates administrative support functions required for the 24-hour daily operation of assigned units
• Organizes systems to establish defined standards for non-nursing functions in patient care areas. Monitors adherence to standards and quality management
• Provides for safe and therapeutic patient care areas. Conducts environmental rounds, assesses environmental problems, resolves and follows up
• Assures compliance with hospital environmental policies and standards as well as regulatory and accrediting agency standards for physical environment
• Serves as Volunteer Program Coordinator for areas assigned
• Ensures timely completion of schedules, timesheets, audits and data entry
• All other duties as assigned

This is a temporary leave replacement opportunity that may end at any time.

Qualifications

Required Qualifications: Associate’s degree. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. At least 2 years of relevant experience in an administrative capacity. Computer skills with proficiency in Microsoft Office Suite. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking and follow-through. Must be able to effectively interact and communicate with all Department Heads/Supervisors on a house-wide basis.

Preferred Qualifications

Preferred Qualifications: Bachelor’s degree. Computer skills to include Peoplesoft, Kronos, Cerner. Past experience in a hospital or healthcare setting. Knowledge and experience in the application of performance improvement methodologies.

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range

The salary range (or hiring range) for this position is $47,754 - $63,672 / year.

• Location pay for UUP, CSEA & PEF full-time positions ($4,000)
• Evening shift differential ($6,000)
• Inconvenience pay/supplemental shift differential. ($575)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Official Job Title

TH Staff Assistant II

Job Field

Administrative & Professional (non-Clinical)

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Central Throughput Office

Schedule

Full-time

Posting Start Date

Aug 11, 2026

Posting End Date

Nov 9, 2026, 11:59:00 PM

Salary

$51,754 - $67,672 / Total

Salary Grade

SL1