Transplant Center Administrative Assistant

Stony Brook University; Stony Brook (NY); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Location pay for UUP, CSEA & PEF full‑

Job summary

Stony Brook University is seeking a Clinical Support Assistant in the Transplantation Center to provide administrative and executive support, coordinating appointments, managing patient records, and interfacing with transplant staff.

The role requires an associate degree with at least two years of administrative experience; proficiency with MS Office; knowledge of medical terminology; and the ability to maintain HIPAA compliance while supporting the transplant team.

Qualifications

• Associate degree and at least 2 years related experience in an administrative capacity.
• Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
• Experience in MS Office Suite inclusive of Word, Excel and PowerPoint.
• Office management skills, medical terminology, and proficiency in computer skills.

Responsibilities

• Perform administrative support duties for transplant administrator and transplant coordinators.
• Schedule pre transplant appointments, donor evaluation appointments and follow-up appointments with other services as needed.
• Maintain IDX, answer telephone calls, and update departmental telephone lists.
• Call laboratories, radiology offices, referring physicians and consulting physicians to obtain medical records for patient being evaluated, patients on the kidney waitlist and living donors.
• Complete written correspondence to patients, donors and outside providers as directed by clinical staff.
• Proficient in Cerner, PowerChart, Eclipse.
• Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliant.
• Conduct initial screening for potential living donors.
• Assist with chart review, data collection and data analysis as directed by the transplant administrator.
• All other duties as assigned.

Skills

MS Office Suite

Communication

Organization

Medical terminology

Education

Associate degree

Tools

Cerner

PowerChart

Eclipse

Job description

Stony Brook University is seeking a Clinical Support Assistant in the Transplantation Center to provide administrative and executive support, coordinating appointments, managing patient records, and interfacing with transplant staff.

The role requires an associate degree with at least two years of administrative experience; proficiency with MS Office; knowledge of medical terminology; and the ability to maintain HIPAA compliance while supporting the transplant team.