Executive Admin Specialist – Strategic Support to Leaders

Capital One; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking an experienced Senior Administrative Assistant to support multiple executives in New York, NY. You will manage calendars, coordinate travel, and prepare expense reports to keep the team efficient and productive.

This role requires strong written and verbal communication, attention to detail, and the ability to foster collaboration within the administrative team and with colleagues across departments.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Associates Degree preferred.
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.
• 1+ year of meeting and event planning experience.
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions.
• Experience setting up video conference and Zoom/Skype technology for meetings.
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information and acting as a team ambassador.

Education

High School Diploma, GED or equivalent certification

Associates Degree

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Google Workspace

Job description

Capital One is seeking an experienced Senior Administrative Assistant to support multiple executives in New York, NY. You will manage calendars, coordinate travel, and prepare expense reports to keep the team efficient and productive.

This role requires strong written and verbal communication, attention to detail, and the ability to foster collaboration within the administrative team and with colleagues across departments.