Strategic Executive Assistant to 4–6 Executives

Capital One; United States; On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One is seeking an experienced Senior Administrative Assistant to support 4 to 6 executives in a fast-paced, tech-forward environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications.

You will serve as gatekeeper and team ambassador, enabling leaders to focus on goals. Strong writing, proofreading, and organizational skills with MS Office or Google Suite are essential.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree preferred.
• 5+ years of experience as an Executive/Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.
• 1+ year of meeting and event planning experience.
• Experience setting up video conference technology for meetings.

Responsibilities

• Managing daily calendars for multiple executives, flexibility and prioritization.
• Arrange and reserve conference rooms, catering, A/V and services for meetings.
• Coordinate travel and create expense reports using Capital One systems.
• Drive team activities and events and order supplies.
• Prepare professional business communications including memos, letters, and emails.
• Build and maintain relationships with executives and staff across the organization.
• Participate in general administrative duties and ad-hoc projects.
• Promote a fun and team-oriented work environment.

Skills

Administrative experience

Calendar management

Meeting & event coordination

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Zoom/Skype video conferencing

Job description

Capital One is seeking an experienced Senior Administrative Assistant to support 4 to 6 executives in a fast-paced, tech-forward environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications.

You will serve as gatekeeper and team ambassador, enabling leaders to focus on goals. Strong writing, proofreading, and organizational skills with MS Office or Google Suite are essential.