Executive Admin Specialist for Banking Leaders

Capital One National Association; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One in New York seeks an exceptionally bright Senior Administrative Assistant (Administrative Support Assistant III) to support multiple executives from Director to Managing Vice President. This role is pivotal in keeping the corporate banking team organized, informed, and productive.

You will manage calendars, coordinate travel, plan meetings and events, handle office operations, and act as a team ambassador.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Associates Degree preferred.
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.
• 1+ year of meeting and event planning experience.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team‑oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.
• Office Management Duties: Greeting and directing visitors, ordering and maintaining inventory of office supplies, mail management and distribution, conference room management and tech support coordination.
• Active Team and Client Support: Driving key activities and events to support business and promote a fun and team‑oriented work environment.

Skills

Flexibility & Adaptability

Resourcefulness & Autonomy

Detail-oriented

Written communication

Verbal communication

Teamwork

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Google Workspace

Zoom/Skype

AI tools (Gemini, CoPilot, Claude)

Job description

Capital One in New York seeks an exceptionally bright Senior Administrative Assistant (Administrative Support Assistant III) to support multiple executives from Director to Managing Vice President. This role is pivotal in keeping the corporate banking team organized, informed, and productive.

You will manage calendars, coordinate travel, plan meetings and events, handle office operations, and act as a team ambassador.