Executive Administrative Assistant to Multiple Executives

Capital One Group; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One in New York, NY is seeking an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, arrange travel, prepare expense reports, and draft professional communications as a trusted gatekeeper and team ambassador.

Ideal candidates have 2+ years of administrative experience, strong Microsoft Office or Google Suite skills, and excellent written and verbal communication abilities to thrive in a dynamic corporate setting.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree preferred.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• Strong communication skills, written and verbal.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Administrative experience

Calendar management

Written and verbal communication

Education

High School Diploma, GED or equivalent

Associates Degree

Tools

Microsoft Office Suite or Google Suite

Job description

Capital One in New York, NY is seeking an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, arrange travel, prepare expense reports, and draft professional communications as a trusted gatekeeper and team ambassador.

Ideal candidates have 2+ years of administrative experience, strong Microsoft Office or Google Suite skills, and excellent written and verbal communication abilities to thrive in a dynamic corporate setting.