Executive Admin & Scheduling for Endoscopy & GI

Massachusetts General Hospital; Boston (MA); Hybrid; USD 49,000 - 69,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative support professional to provide comprehensive coordination across business functions. You will manage calendars, organize meetings and events, track expenses, and serve as a liaison with internal and external stakeholders.

The role requires 3–5 years of admin support and 2–3 years in executive-level support, with a focus on discretion and efficiency in a hybrid work setting at our Boston location.

Qualifications

• Associate's Degree in Business Administration required or Bachelor's Degree Business Administration preferred.
• Administrative support experience 3-5 years and executive-level support experience 2-3 years are required.

Responsibilities

• Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences, and other corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Skills

calendar management

planning & events

stakeholder communication

filing & records

process improvement

meeting planning

expense tracking

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration preferred

Tools

MS Office

Word

Excel

PowerPoint

Job description

Mass General Brigham is seeking an experienced administrative support professional to provide comprehensive coordination across business functions. You will manage calendars, organize meetings and events, track expenses, and serve as a liaison with internal and external stakeholders.

The role requires 3–5 years of admin support and 2–3 years in executive-level support, with a focus on discretion and efficiency in a hybrid work setting at our Boston location.