Executive Admin & Projects Coordinator

Brandstar; Deerfield Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

BrandStar is seeking an experienced Administrative Assistant to provide high-level administrative and project coordination support to two executives. This in-office role rewards proactive, organized individuals who can manage calendars, prepare materials, and keep multiple initiatives moving forward.

The ideal candidate will own follow-through, coordinate meetings with department heads and vendors, handle confidential information, and balance executive support with light project work across

Qualifications

• Bachelor’s degree or equivalent in business/related field.
• 3+ years of experience providing executive-level support preferred.
• Strong calendar management and meeting coordination required.
• Excellent verbal and written communication skills.
• Impeccable organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficient MS Office skills, including PowerPoint, Excel, and Word.

Responsibilities

• Manage and coordinate calendars, including scheduling, rescheduling, prioritizing, and resolving conflicts.
• Coordinate meetings involving executives, department heads, clients, partners, vendors, and external contacts.
• Provide relevant information, agendas, and materials ahead of meetings.
• Monitor upcoming commitments and prepare follow-up tasks.
• Prepare agendas, presentations, reports, and other documents as needed.
• Maintain organized records of action items and commitments.
• Follow up to ensure assignments are completed on time.
• Communicate changes in priority or deadlines to stakeholders.

Skills

Calendar management

Communication skills

Organization

Meeting coordination

Proactive mindset

MS Office suite

Education

Bachelor’s degree or equivalent in business/related field

Tools

Outlook

MS Office

Calendar software

Job description

BrandStar is seeking an experienced Administrative Assistant to provide high-level administrative and project coordination support to two executives. This in-office role rewards proactive, organized individuals who can manage calendars, prepare materials, and keep multiple initiatives moving forward.

The ideal candidate will own follow-through, coordinate meetings with department heads and vendors, handle confidential information, and balance executive support with light project work across