Executive Project & Admin Coordinator

Corestaff Services; Clayton (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Corestaff Services is seeking an experienced administrative professional to support the Director and leadership team with document control, scheduling, and KPI tracking. You will design presentations, manage onboarding, and coordinate travel, meetings, and events while maintaining strict confidentiality.

The role requires strong MS Office skills, experience in pharmaceutical environments preferred, and the ability to partner with internal teams to drive process improvements and reports.

Qualifications

• Bachelor's degree in business administration or related field required or equivalent combination of education & experience
• Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment
• May consider an Associate degree with six years of experience
• High School Diploma or equivalent with eight years of administrative experience
• Experience in office management, event planning, calendar management, and travel/expense reporting
• Strong Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Lead projects under department leadership
• Manage project flow from origination to completion within scope, cost & time constraints
• Own calendar and manage schedules for customers
• Create reports and department metrics using Excel and PowerPoint
• Coordinate onboarding activities and new hire system access
• Plan and execute internal and external meetings and events
• Prepare expense reports in compliance with policies
• Arrange complex travel itineraries and accommodations
• Support social activities and governance planning
• Translate data into visual dashboards and support communications

Skills

MS Office suite

Project management

Communication

Education

Bachelor's degree in business administration or related field

Associate degree in business or related field (optional)

High school diploma with experience (alternative)

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

Job description

Corestaff Services is seeking an experienced administrative professional to support the Director and leadership team with document control, scheduling, and KPI tracking. You will design presentations, manage onboarding, and coordinate travel, meetings, and events while maintaining strict confidentiality.

The role requires strong MS Office skills, experience in pharmaceutical environments preferred, and the ability to partner with internal teams to drive process improvements and reports.