Strategic Executive Assistant & Project Coordinator

Zohorecruit; United States; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health and Wellness: Comprehensive HMO

Life Insurance Benefit

Virtual Credit Card

Paid Leaves

Government Benefits Support

Job summary

Outsource Access is seeking a highly organized executive support professional to assist the leadership team. The role will manage calendars, communications, and project tasks while supporting marketing, CRM, content creation, and basic accounting.

You will collaborate with the CEO on priority projects, conduct targeted research, and prepare briefs to drive strategic outcomes. This remote position demands proactive problem-solving, excellent English communication, and strong organization.

Qualifications

• 2+ years in executive assistance, PM, or operations supporting leadership.
• Strong research, planning, and project delivery skills.
• Experience managing calendars, email, and documents remotely.
• Familiarity with ClickUp, Slack, Zoom, Notion, Google Suite, and CRMs.
• Excellent organization, time management, and communication in English.
• Proactive problem-solving and self-motivation.

Responsibilities

• Support CEO with calendar, communications, and priorities.
• Collaborate on company projects by researching, briefing, and executing tasks.
• Research topics, summarize findings, and deliver actionable insights.
• Anticipate needs, organize priorities, and meet deadlines.
• Identify workflow efficiencies to optimize CEO's daily activities.
• Handle personal matters for CEO, plan weekend events and logistics.
• Coordinate with team members and CEO's spouse as needed.
• Utilize tools (ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite, Go High Level) to manage tasks.
• Ensure high-quality project delivery.

Skills

Executive support

Project management

Research skills

Calendar management

Remote work

English proficiency

Time management

Communication

Tools

ClickUp

Slack

Zoom

Notion

Google Workspace

Go High Level

Job description

Outsource Access is seeking a highly organized executive support professional to assist the leadership team. The role will manage calendars, communications, and project tasks while supporting marketing, CRM, content creation, and basic accounting.

You will collaborate with the CEO on priority projects, conduct targeted research, and prepare briefs to drive strategic outcomes. This remote position demands proactive problem-solving, excellent English communication, and strong organization.