Executive Admin & Project Coordinator – Social Services

Trinity Health Corp.; Maywood (IL); On-site; USD 25,000 - 39,000; Full time

Job summary

Trinity Health is seeking a highly organized Care Management Assistant to provide comprehensive administrative support to the Social Services leadership. Responsibilities include handling communications, calendars, travel, and meeting minute distribution, while ensuring efficient office operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities with limited supervision in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Associate's degree or 2-3 years of college in Business/Office Administration preferred.
• 3-5 years of administrative or executive support experience required.
• Proficiency in Word, Excel, PowerPoint; experience with GroupWise, Lawson, Kronos.

Responsibilities

• Answer, screen, and direct incoming phone calls; take messages and referrals.
• Review and manage correspondence; maintain executive calendars; coordinate travel.
• Attend meetings, take minutes, and distribute summaries; track deadlines.
• Draft and edit correspondence, announcements, and reports; prepare presentations.
• Support projects by researching information and summarizing findings.
• Coordinate onsite meetings and departmental events; manage budgets and expenses.
• Establish and maintain filing systems; ensure confidentiality of records.
• Mentor junior administrative staff and oversee timekeeping processes.

Skills

Communication

Project coordination

Event planning

Data analysis

Timekeeping administration

Payroll corrections

Education

High School Diploma or equivalent

Associate's degree in Business Administration/Office Administration or related

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

GroupWise

Lawson

Kronos

Job description

Trinity Health is seeking a highly organized Care Management Assistant to provide comprehensive administrative support to the Social Services leadership. Responsibilities include handling communications, calendars, travel, and meeting minute distribution, while ensuring efficient office operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities with limited supervision in a fast-paced environment.