Administrative Assistant

Upstate Medical University; City of Syracuse (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Upstate Medical University is seeking an Administrative Assistant to provide comprehensive support to the Director of Transitional Care, the Associate Director of Transitional Care, the Director of Case Management, and the Assistant Director of Case Management.

Responsibilities include resolving day-to-day operational issues, responding to phone calls, opening and sorting daily correspondence, planning, organizing, and coordinating administrative duties, managing calendars, scheduling meetings,

Qualifications

• Associate's Degree in a related field and a minimum of three years of administrative experience (preferably in a healthcare environment) or an equivalent combination of education and experience required.
• Excellent written/oral communication, organizational, analytical, critical thinking, and computer skills required.

Responsibilities

• Provide administrative support to the Directors of Transitional Care and Case Management.
• Manage calendars, meetings, agendas, and meeting minutes; respond to phone calls and routine inquiries.
• Coordinate HR paperwork for recruitment, travel arrangements, and information flow across assigned areas; oversee special projects and events.

Skills

Written communication

Oral communication

Organizational skills

Analytical skills

Critical thinking

Computer skills

Education

Associate's Degree in related field

Job description

Job Summary

The Administrative Assistant will provide administrative support to the Director of Transitional Care, Associate Director of Transitional Care, Director of Case Management, and the Assistant Director of Case Management. Responsibilities include, but are not limited to, resolving day-to-day operational issues, responding to phone calls, opening and sorting daily correspondence, planning, organizing, and coordinating administrative duties, managing calendars, scheduling meetings, preparing agendas and meeting minutes, preparing Human Resources paperwork for recruitment, and preparing travel arrangements. The Administrative Assistant will also coordinate information flow for all areas assigned to the Director of Transitional Care, assist in managing administrative policies, manage variance reporting for operational budget expenses, maintain statistical reports, databases, and spreadsheets, manage various projects related to the operative service needs of the department, and oversee the coordination, supervision, and completion of special projects and or events assigned.

Job Summary

The Administrative Assistant will provide administrative support to the Director of Transitional Care, Associate Director of Transitional Care, Director of Case Management, and the Assistant Director of Case Management. Responsibilities include, but are not limited to, resolving day-to-day operational issues, responding to phone calls, opening and sorting daily correspondence, planning, organizing, and coordinating administrative duties, managing calendars, scheduling meetings, preparing agendas and meeting minutes, preparing Human Resources paperwork for recruitment, and preparing travel arrangements. The Administrative Assistant will also coordinate information flow for all areas assigned to the Director of Transitional Care, assist in managing administrative policies, manage variance reporting for operational budget expenses, maintain statistical reports, databases, and spreadsheets, manage various projects related to the operative service needs of the department, and oversee the coordination, supervision, and completion of special projects and or events assigned.

Minimum Qualifications

Associate's Degree in a related field and a minimum of three years of administrative experience (preferably in a healthcare environment) or an equivalent combination of education and experience required. Excellent written/oral communication, organizational, analytical, critical thinking, and computer skills required.

Preferred Qualifications

Work Days:
Monday-Friday, Days

Message To Applicants

Recruitment Office: Human Resources