Executive Admin & Operations Support Specialist

IICRC; Pearl City (HI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Job summary

IICRC is seeking an Administrative Assistant in Hawaii to support daily operations with dependable, detail-oriented execution. The role emphasizes behind-the-scenes organization, calendar management, and professional handling of sensitive information.

The ideal candidate thrives in a structured environment, keeps systems organized, and assists leaders with reliable, high-integrity administrative work across multiple functions.

Qualifications

• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Comfortable learning new systems and technology.
• Ability to manage multiple priorities with minimal supervision.
• Reliable transportation to the office.

Responsibilities

• Provide day-to-day administrative support to leadership.
• Prepare meeting agendas, take minutes, and track follow-ups.
• Manage calendars, meetings, reminders, and scheduling needs.
• Handle business email correspondence with professionalism and discretion.
• Maintain organized records, files, and administrative systems.
• Coordinate office and warehouse supply purchasing.
• Assist with basic technology setup and troubleshooting.
• Support vehicle-related administration (registrations, inspections, documentation).
• Assist with compliance-related tracking and renewals, as directed.
• Conduct basic research and coordination related to tools, vendors, or services.
• Prepare checks and documentation for bill payments.
• Support year-end documentation (e.g., 1099 preparation).
• Maintain organized records for utilities, subscriptions, and service accounts.
• Assist with planning internal events and seasonal activities.
• Support employee recognition efforts (birthdays, milestones, appreciation).
• Provide general administrative support for team initiatives and special projects.

Skills

Organizational skills

Microsoft Office proficiency

Learning new systems

Multitasking/priority management

Reliable transportation

Tools

Microsoft Office Suite

Job description

IICRC is seeking an Administrative Assistant in Hawaii to support daily operations with dependable, detail-oriented execution. The role emphasizes behind-the-scenes organization, calendar management, and professional handling of sensitive information.

The ideal candidate thrives in a structured environment, keeps systems organized, and assists leaders with reliable, high-integrity administrative work across multiple functions.