Environmental Office & Logistics Specialist

SWCA Environmental Consultants; Honolulu (HI); On-site; USD 30,000 - 37,000; Part time

Job summary

SWCA Environmental Consultants in Honolulu, Hawaii is seeking an Administrative Specialist to join our multidisciplinary team. The role is part-time (30 hours/week), in-person, and involves front-desk duties, invoicing, onboarding support, and coordinating field operations across the Hawaiian Islands.

The ideal candidate will have strong Microsoft Office skills, familiarity with Zoom/Teams, and the ability to work collaboratively with diverse teams while upholding company policies.

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, Teams, PowerPoint).
• Familiarity with Zoom and MS Teams video meeting platforms.
• Ability to work independently and collaboratively with multidisciplinary teams.

Responsibilities

• Reconciles invoices and ensures timely payment and accuracy.
• Supports onboarding and coordinates equipment returns for offboarding staff.
• Purchases office supplies and reconciles PCard requests to ensure efficient operations.
• Provides front desk support, manages mail and ships, and maintains contact lists.
• Coordinates IT equipment purchases and inventory; ensures equipment serviced regularly.
• Drafts agendas and onboarding checklists for new hires; assists with transmittals.
• Prepares field equipment and logistics; tracks inventory for field teams.
• Supports scheduling for field crews and coordinates travel itineraries and receipts.
• Acts as Office Safety Representative and supports safety initiatives.
• Champions sustainability and SWCA Gives Back across the office.
• Follows regulations and company standards in all tasks.

Skills

Microsoft Office

Communication

Customer service

Tools

Smartsheet

Google Earth

Job description

SWCA Environmental Consultants in Honolulu, Hawaii is seeking an Administrative Specialist to join our multidisciplinary team. The role is part-time (30 hours/week), in-person, and involves front-desk duties, invoicing, onboarding support, and coordinating field operations across the Hawaiian Islands.

The ideal candidate will have strong Microsoft Office skills, familiarity with Zoom/Teams, and the ability to work collaboratively with diverse teams while upholding company policies.