Strategic Executive Assistant to Institutional Advancement Director

Midpac; Hawaii; On-site; USD 60,000 - 68,000; Full time

Job summary

Mid-Pacific Institute in Hawaii seeks an Executive Assistant to the Executive Director of Institutional Advancement to handle complex administrative tasks, manage calendars, coordinate communications with donors, trustees, and senior leadership.

The role requires discretion, strong writing, and proficiency with standard office software; you will support budget tracking, travel arrangements, and confidential donor records.

Qualifications

• At least two years of experience serving as an assistant to an executive or senior leader.
• Strong organizational skills with ability to manage multiple projects simultaneously.
• Excellent attention to detail, including editing and proofreading for accuracy, clarity, and tone.
• Strong written and verbal communication, proactive in reporting progress and status.

Responsibilities

• Serve as liaison with the Office of the President and other senior stakeholders.
• Organize and perform varied administrative duties for the Executive Director of Institutional Advancement.
• Represent the office in a positive, professional manner; screen visitors, mail and calls.
• Maintain the EDIA's calendar, coordinate meetings, and prepare staff meeting agendas.
• Prepare reports, correspondence, spreadsheets, and presentations using standard office software.

Skills

Executive support

Calendar management

Documentation & proofreading

Written communication

Education

Bachelor's degree preferred

Tools

Google Workspace

Excel

Adobe Acrobat

Canva

Presentation software

Job description

Mid-Pacific Institute in Hawaii seeks an Executive Assistant to the Executive Director of Institutional Advancement to handle complex administrative tasks, manage calendars, coordinate communications with donors, trustees, and senior leadership.

The role requires discretion, strong writing, and proficiency with standard office software; you will support budget tracking, travel arrangements, and confidential donor records.