Administrative Specialist — Operations, Logistics & Safety

SWCA, Incorporated; Honolulu (HI); Ibrido; USD 32.000 - 42.000; Part-time

Descrizione del lavoro

SWCA, Incorporated in Honolulu, HI seeks an Administrative Specialist for a 30-hour weekly in-person role. You will coordinate office logistics, handle invoices, onboarding, purchases, and front-desk duties while supporting field operations across the Hawaiian Islands.

The role emphasizes accuracy, reliability, and adherence to company policies, with opportunities to engage in sustainability initiatives and cross-team collaboration.

Competenze

• Detail-oriented with ability to manage multiple tasks.
• Strong written and verbal communication skills.
• Able to coordinate logistics, scheduling, and onboarding processes.

Mansioni

• Reconciles invoices and tracks payments.
• Supports new hire onboarding and equipment returns.
• Purchases office supplies and manages PCard processes.
• Provides front desk support and handles mail, shipments, and visitor greeting.
• Manages IT equipment inventory and service scheduling.
• Drafts agendas and assists with transmittals.
• Supports field logistics, travel arrangements, and GPS/device inventory.
• Supports safety initiatives and OSR duties.

Conoscenze

Detail oriented

Phone & email communications

Logistics coordination

Independent work

Team collaboration

Scheduling

Strumenti

Microsoft Office

Zoom

MS Teams

Smartsheet

Google Earth

Intranet platforms

Descrizione del lavoro

SWCA, Incorporated in Honolulu, HI seeks an Administrative Specialist for a 30-hour weekly in-person role. You will coordinate office logistics, handle invoices, onboarding, purchases, and front-desk duties while supporting field operations across the Hawaiian Islands.

The role emphasizes accuracy, reliability, and adherence to company policies, with opportunities to engage in sustainability initiatives and cross-team collaboration.