Administrative Associate I – HR & Project Operations

Hawai’i Conservation Alliance & Foundation; Honolulu (HI); On-site; USD 23,000 - 45,000; Full time

Job summary

HCRI Administrative Associate I – ID# 226632 seeks a detail‑oriented individual to support HR functions, payroll, procurement, and records for the Hawai‘i Coral Reef Initiative at UH Mānoa in Honolulu. The role offers 50–100% FTE, with a path to Level II and a dynamic, deadline-driven office environment.

Responsibilities include maintaining personnel files, processing timesheets and payroll documents, drafting descriptions, assisting onboarding, and contributing to SOPs and training on HCRI/RCUH

Qualifications

• Bachelor’s Degree required; 4+ years alternative experience may substitute.
• Strong written and oral communication skills required.
• Proficient in MS Office, Google Suite, and web conferencing tools.

Responsibilities

• Supports HR functions and administrative processes for personnel.
• Maintains timekeeping records and processes timesheets.
• Prepares purchase orders, travel documentation, and reimbursements; tracks fiscal records.
• Drafts position descriptions and assists with onboarding and trainings.
• Creates and updates SOPs and assists with staff training on policies.

Skills

Oral communication

Written reports

MS Office

Google Suite

Web conferencing

Education

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Web conferencing platforms

Job description

HCRI Administrative Associate I – ID# 226632 seeks a detail‑oriented individual to support HR functions, payroll, procurement, and records for the Hawai‘i Coral Reef Initiative at UH Mānoa in Honolulu. The role offers 50–100% FTE, with a path to Level II and a dynamic, deadline-driven office environment.

Responsibilities include maintaining personnel files, processing timesheets and payroll documents, drafting descriptions, assisting onboarding, and contributing to SOPs and training on HCRI/RCUH