Administrative Assistant I - Trust & Meeting Coordinator

Pacific Administrators; Honolulu (HI); On-site; USD 43,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Plan with Company Match

Commuter Benefit

Paid Vacation

Paid Sick and Personal Time

Monthly Movie Days

Flexible Spending Account

Group Life Insurance

Job summary

Pacific Administrators in Hawaii seeks an Administrative Assistant I to support the Administration Supervisor, Admin Assistants II/III, and Account Executives with clerical duties.

The role requires 1–2 years of college or 4+ years of office experience, strong MS Word/Excel/PowerPoint skills, and excellent communication with confidentiality. Hours are Monday–Friday, on-site in Honolulu; opportunities exist for growth within the firm.

Qualifications

• 1-2 years College or Business School Education and/or 4+ years of Work Experience in Office Administration.
• Type 50-60 WPM.
• 10-key by touch.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• Excellent verbal and written communication.
• Excellent customer service and phone etiquette.
• Excellent organizational skills and ability to multi-task.
• Strong concentration, listening and problem-solving abilities.
• Maintain confidentiality.

Responsibilities

• Handle trustees, professionals, vendors in a professional manner.
• Photocopying, scanning, faxing documents for Supervisors and Account Executives.
• Prepare Trust meeting materials and review minutes.
• Prepare and finalize meeting agendas for client funds.
• Coordinate hotel, lunches, and travel for meetings.
• Manage conference preparations and trustee travel requests.
• Process incoming mail and mailouts of memos.
• Compose emails and letters to Trustees and Fund Professionals.
• Maintain trustee listings and email updates to stakeholders.
• Prepare attendance rosters and collect signatures for documents.
• Assist with New Trustee Orientations and fund audits.
• Support special projects and cover duties as needed.

Skills

Typing 50-60 WPM

10-key by touch

MS Word

MS Excel

PowerPoint

Communication

Customer Service

Organization

Multitasking

Confidentiality

Education

1-2 years College or Business School Education

Tools

Office Suite

Job description

Pacific Administrators in Hawaii seeks an Administrative Assistant I to support the Administration Supervisor, Admin Assistants II/III, and Account Executives with clerical duties.

The role requires 1–2 years of college or 4+ years of office experience, strong MS Word/Excel/PowerPoint skills, and excellent communication with confidentiality. Hours are Monday–Friday, on-site in Honolulu; opportunities exist for growth within the firm.