Executive Admin & Operations Coordinator

Innovative Office Systems; Charlotte (NC); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Long Term Disability

Basic Life Insurance

Health Payment Account

401k and Roth 401k

Paid Time Off

Paid Holidays

Annual Bonus Programs

First Time Homebuyers Program

Area Caring Teams

Job summary

Lineage is seeking an experienced Executive Administrator & Services Coordinator in Charlotte, NC to support the CEO and leadership. The role involves managing calendars, communications, travel, and high-level administrative tasks, while coordinating office operations across multiple properties.

You will engage with vendors, tenants, and internal teams to keep initiatives moving smoothly. The position requires 5+ years in executive administration, strong MS 365 skills, and a proactive,

Qualifications

• 5+ years in executive administration or related field.
• Experience supporting senior executives.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft 365 including Outlook, Excel, PowerPoint.

Responsibilities

• Provide high-level administrative and logistical support to the CEO and executive leadership.
• Manage the CEO's calendar, communications, and upcoming responsibilities.
• Coordinate executive meetings, travel, and materials.
• Oversee daily office services and property coordination across locations.
• Support employee engagement and safety/IT committees and related projects.
• Prepare monthly and quarterly office presentations and reports.

Skills

Executive administration

Microsoft 365

Communication skills

Vendor coordination

Organization & multitasking

Confidential information handling

Independent work

Tools

ERP systems

Property management software

Graphic design software

Job description

Lineage is seeking an experienced Executive Administrator & Services Coordinator in Charlotte, NC to support the CEO and leadership. The role involves managing calendars, communications, travel, and high-level administrative tasks, while coordinating office operations across multiple properties.

You will engage with vendors, tenants, and internal teams to keep initiatives moving smoothly. The position requires 5+ years in executive administration, strong MS 365 skills, and a proactive,