Exec Administrator & Services Coordinator

Innovative Office Systems; Charlotte (NC); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Long Term Disability

Basic Life Insurance

Health Payment Account

401k and Roth 401k

Paid Time Off

Paid Holidays

Annual Bonus Programs

First Time Homebuyers Program

Area Caring Teams

Job summary

Lineage is seeking an experienced Executive Administrator & Services Coordinator in Charlotte, NC to support the CEO and leadership. The role involves managing calendars, communications, travel, and high-level administrative tasks, while coordinating office operations across multiple properties.

You will engage with vendors, tenants, and internal teams to keep initiatives moving smoothly. The position requires 5+ years in executive administration, strong MS 365 skills, and a proactive,

Qualifications

• 5+ years in executive administration or related field.
• Experience supporting senior executives.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft 365 including Outlook, Excel, PowerPoint.

Responsibilities

• Provide high-level administrative and logistical support to the CEO and executive leadership.
• Manage the CEO's calendar, communications, and upcoming responsibilities.
• Coordinate executive meetings, travel, and materials.
• Oversee daily office services and property coordination across locations.
• Support employee engagement and safety/IT committees and related projects.
• Prepare monthly and quarterly office presentations and reports.

Skills

Executive administration

Microsoft 365

Communication skills

Vendor coordination

Organization & multitasking

Confidential information handling

Independent work

Tools

ERP systems

Property management software

Graphic design software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Exec Administrator & Services Coordinator

Charlotte, NC, US

2 days ago Requisition ID: 1022

Salary Range: $65,000.00 To $73,000.00 Annually

OUR CULTURE

We move to the beat of a different drum. Our core values aren’t just words on a piece of paper but something we strive to live out every day. We make a difference in the lives of our employees, their families, and our communities. We accomplish this by using our time, talents and resources. Each of our locations support local charities and we offer the opportunity to participate in international mission trips.

We are committed to our culture. We rally behind our core values, and we deliver a positive experience to our customers. We celebrate our employees’ success and encourage our team members to bring their insights and recommendations to the table. Are you ready to discover your true potential? Are you ready to join the Lineage family?

Be the Person Who Keeps Things Moving

Are you highly organized, proactive, and someone who takes pride in making things happen?

We are looking for an Executive Administrator and Services Coordinator (EASC) to join our team and serve as a trusted partner to our CEO and executive leadership team. This is a unique opportunity for an experienced administrative professional who enjoys variety, takes ownership, and thrives in a role where no two days are exactly alike.

In this position, you will play an important role in keeping our offices, properties, executive leadership, and key company initiatives organized and running smoothly. You'll coordinate everything from executive schedules and meetings to office operations, vendors, property-related activities, employee engagement, safety, technology coordination, and special projects.

If you're the type of person who anticipates needs, pays attention to the details, communicates well, and doesn't wait to be asked to solve a problem, we'd love to meet you.

What You'll Do

Executive Administration

• Provide high-level administrative and logistical support to the CEO and executive leadership.
• Manage the CEO's calendar, including scheduling, prioritizing commitments, and communicating upcoming responsibilities.
• Manage incoming and outgoing correspondence and help ensure important communications receive appropriate follow-up.
• Handle confidential information and communications with professionalism and discretion.
• Coordinate executive and leadership meetings, including meeting rooms, catering, technology, conference calls, and other logistics.
• Prepare meeting agendas, presentations, monthly newsletters, and other executive-level materials.
• Arrange domestic travel, including flights, hotels, rental cars, and other accommodations for executives and employees as needed.
• Help executives stay organized and prepared by anticipating needs and following through on important action items.

Office Operations & Property Coordination

• Coordinate daily office services and operational needs across company locations and properties.
• Help ensure facilities, equipment, office supplies, and general office needs are maintained and addressed promptly.
• Build and maintain positive relationships with vendors, service providers, tenants, property managers, and other business partners.
• Coordinate with tenants, vendors, and property managers regarding property-related needs and issues.
• Track leases, insurance, taxes, utilities, maintenance, and other important property documentation.
• Maintain organized property files, schedules, and records.
• Assist executive leadership with property-related projects, reporting, and follow-up.
• Coordinate office events, meetings, lunches, company functions, and other special activities.
• Support the preparation and coordination of monthly and quarterly office presentations.

Company Coordination & Employee Engagement

• Support employee engagement initiatives and coordinate activities with the Employee Engagement Committee.
• Serve as the administrator for the Company's Safety Team, helping coordinate meetings, communications, documentation, and follow-up.
• Serve as the administrator for the Company's Information Technology Team, helping coordinate communications, meetings, documentation, and action items.
• Assist with special projects and initiatives that support the overall goals of the organization.
• Identify opportunities to improve processes, communication, organization, and efficiency across the company.

What We're Looking For

We're looking for an experienced professional who is organized, resourceful, polished, dependable, and comfortable working with executives and people throughout an organization.

You'll be successful in this role if you:

• Have 5+ years of experience in executive administration, administrative management, office management, operations, or a related field.
• Have experience providing administrative support to senior executives.
• Are highly organized and able to manage multiple priorities and deadlines.
• Have excellent written and verbal communication skills.
• Have strong attention to detail and follow-through.
• Are comfortable handling confidential and sensitive information.
• Have strong Microsoft 365 skills, particularly Outlook, Excel, and PowerPoint.
• Can work independently, exercise good judgment, and take ownership of responsibilities.
• Are professional and comfortable communicating with executives, employees, vendors, tenants, and business partners.
• Have strong vendor and service-provider coordination skills.
• Are a problem solver who looks for solutions rather than simply identifying problems.

Preferred Experience

The following experience is a plus:

• Commercial real estate or property management
• Preparing executive-level presentations and reports
• Coordinating company events and meetings
• Graphic design platforms and tools
• Leases, invoices, insurance, maintenance, and property expenses
• Accounting, ERP, or property-management software

Why You'll Enjoy This Opportunity

This isn't a position where you'll be doing the same thing every day.

You'll have the opportunity to work closely with executive leadership, collaborate with teams throughout the organization, coordinate meaningful company initiatives, and have a direct impact on how effectively our business operates.

We're looking for someone who wants to make a difference, contribute ideas, solve problems, and become an integral part of our team.

At Lineage, we believe our success starts with our people. We live by our core values of:

Integrity | Growth | Family Culture | Pursuit of Excellence | Compassion

We believe in supporting our employees, celebrating success, serving our communities, and creating an environment where people can discover their true potential.

We move to the beat of a different drum.

Work Environment & Physical Requirements

• Professional office environment.
• Primarily sedentary position with regular computer and administrative work.
• Ability to stand, bend, reach, file, and move throughout office and facility areas as needed.
• Ability to occasionally lift up to 75 pounds.
• Ability to communicate effectively through speaking and listening.

Travel

This position requires occasional domestic travel, including approximately one visit annually to each company office, along with additional travel as business needs require.

Ready to Make an Impact?

If you're an experienced administrative professional who enjoys being organized, dependable, proactive, and at the center of making things happen, we want to hear from you.

Join the Lineage family and become an important part of the team behind our success.

BENEFITS:

Lineage Offers full time employees with the following benefit options:

• Company paid Long Term Disability and Basic Life Insurance
• Voluntary Additional Life Insurance/AD&D, Short Term Disability, Accident Insurance, Critical Illness Insurance, and Hospital Insurance
• $1000 Health Payment Account
• 401k and Roth 401k with discretionary employer contributions
• Paid Time Off starting at 12 days, and accruals start upon hire
• Paid Holidays
• Annual Company Bonus Programs
• First Time Homebuyers Program gifting $10k towards the purchase of your first home
• Area Caring Teams designed to meet the needs of our employees, whether it be emotionally, financially, or spiritually.

Lineage is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.