Executive Assistant

Diamonds Direct; Charlotte (NC); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

Job summary

A luxury retail company is seeking an experienced Executive Assistant to the President and Support Center Leadership Team in Charlotte, NC. This full-time role requires at least 5 years of experience supporting executive-level leaders and proficiency in Microsoft Office Suite. The ideal candidate will manage complex calendars, organize events, and ensure smooth communication between executives and stakeholders. The company offers various benefits including medical and vision insurance, and a 401(k).

Qualifications

• Minimum of 5 years of experience supporting executive-level leaders.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
• Demonstrated ability to manage multiple priorities and deadlines.

Responsibilities

• Manage complex calendars for multiple executives and resolve conflicts.
• Plan and execute large-scale and small-scale events.
• Prepare agendas, presentations, and reports for meetings.

Skills

Microsoft Office Suite proficiency

Organizational skills

Time management

Communication skills

Interpersonal skills

Event planning

Job description

Job Title: Executive Assistant to President and Support Center Leadership Team

Location: Charlotte, NC

Department: Support Center

Reports To: Multiple Senior Leaders

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to multiple senior leaders. This role requires exceptional time management, attention to detail, and the ability to manage competing priorities in a fast‑paced environment. The ideal candidate will have a proven track record of supporting executive‑level leadership and will be instrumental in ensuring operational efficiency across the leadership team.

Key Responsibilities

• Manage complex calendars for multiple executives, including scheduling meetings, coordinating logistics, and resolving conflicts.
• Plan and execute both large‑scale and small‑scale events, including leadership off‑sites, team meetings, and department‑wide functions.
• Prepare high‑quality agendas, presentations, and reports for internal and external meetings.
• Create and maintain spreadsheets to track key initiatives, budgets, and performance metrics.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
• Anticipate the needs of the leaders and proactively address administrative and operational tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Oversee office supply inventory and procurement to ensure teams are well‑equipped and organized.

Qualifications

• Minimum of 5 years of experience supporting executive‑level leaders, preferably in a fast‑paced corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.
• Experience in event planning and project coordination is highly desirable.

Preferred Attributes

• Self‑starter with a proactive mindset.
• Calm under pressure and adaptable to changing priorities.
• High level of professionalism and discretion.
• Strong work ethic and commitment to excellence.

Seniority Level

• Mid‑Senior level

Employment Type

• Full‑time

Job Function

• Administrative, Project Management, and Customer Service

Industries

• Retail Luxury Goods and Jewelry, Retail, and Consumer Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance
• Paid maternity leave
• Paid paternity leave