Executive Administrator

United Growth; San Rafael (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic investment firm in California is seeking an Executive Administrator to support the CEO by managing key projects and office operations. This role requires 5+ years of experience in executive assistance, strong organizational and communication skills, and a proactive approach. The ideal candidate will thrive in a fast-paced environment and demonstrate high emotional intelligence. Experience in real estate or investment is a plus, making this a pivotal role within the organization.

Qualifications

• 5+ years of senior EA, operations, or project management experience.
• Experience supporting a CEO is preferred.
• Ability to thrive in a fast-paced, entrepreneurial environment.

Responsibilities

• Manage the CEO’s calendar and communications.
• Prepare materials and follow-ups for the CEO.
• Coordinate vendors and consultants effectively.
• Oversee daily office operations and HR processes.

Skills

Organizational skills

Communication skills

Project management

Emotional intelligence

Job description

United Growth is seeking a highly organized, proactive Executive Administrator to serve as a high-impact partner to the CEO. This role blends executive support, office operations, project management, HR coordination, and cross-functional communication. The Executive Administrator will keep the CEO focused on top priorities, translate strategic direction into actionable plans, manage firmwide initiatives, and ensure the office and internal systems run smoothly.

Key responsibilities include: managing the CEO’s calendar and communications, preparing materials and follow-ups, driving key projects and deadlines, coordinating vendors and consultants, maintaining dashboards and documentation, supporting HR processes, overseeing daily office operations, and representing the CEO with professionalism.

The ideal candidate has 5+ years of senior EA, operations, or project management experience (CEO support preferred); strong organizational and communication skills; high emotional intelligence; and the ability to thrive in a fast-paced, entrepreneurial environment. Experience in real estate, development, or private equity is a plus. This role requires an anticipatory mindset, exceptional attention to detail, and a calm, solutions-oriented approach.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative
• Industries: Real Estate and Investment Management