Executive Admin Lead: Scheduling & Operations

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

The Brigham and Women\u2019s Hospital, Inc. is seeking an experienced administrative professional to support senior leaders. In this highly visible role, you will manage calendars, coordinate meetings, handle correspondence, prepare materials, and support day-to-day operations.

You will interact with internal and external partners to keep leaders informed and organized. You will also oversee travel arrangements, maintain files, assist with special projects, and mentor junior staff as needed.

Qualifications

• High school diploma required.
• Associate degree preferred.
• 5-7 years administrative experience required, preferably in a healthcare setting.
• 1-2 years experience supporting senior-level staff preferred.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, catering, minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Skills

Microsoft Office

Communication skills

Organization

Independent work

Attention to detail

Healthcare regulations

Education

High school diploma

Associate degree

Job description

The Brigham and Women\u2019s Hospital, Inc. is seeking an experienced administrative professional to support senior leaders. In this highly visible role, you will manage calendars, coordinate meetings, handle correspondence, prepare materials, and support day-to-day operations.

You will interact with internal and external partners to keep leaders informed and organized. You will also oversee travel arrangements, maintain files, assist with special projects, and mentor junior staff as needed.