Executive Admin & Front Desk Coordinator (Contract)

Socket.dev; Mountain View (CA); On-site; USD 41,328 - 55,104; Full time

Job summary

CARIAD in Mountain View, CA, seeks an Office Administrator on a contract basis to support daily operations and maintain a professional front desk. You will greet visitors, manage calls, and keep the reception area organized.

The role also involves supporting executives, managing calendars, preparing documents, coordinating meetings, and maintaining filing systems. A bachelor’s degree is a plus; typical hours are 8–5 in a collaborative office.

Qualifications

• Proven experience as administrative assistant or receptionist.
• Excellent verbal and written communication skills.
• Proficient in MS Office; ability to manage calendars, files, and documents.
• Bachelor's degree or relevant certification is a plus.

Responsibilities

• Front Desk Management: Greet visitors, answer calls, route inquiries, and maintain a tidy reception area reflecting a professional image.
• Administrative Support: Assist executives, manage calendars and meetings, and prepare documents and presentations.
• Communication and Coordination: Liaise between departments, coordinate events, and interact with clients and vendors.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Independent work

Confidentiality

Education

Bachelor's degree or relevant certification

Tools

MS Office

Job description

CARIAD in Mountain View, CA, seeks an Office Administrator on a contract basis to support daily operations and maintain a professional front desk. You will greet visitors, manage calls, and keep the reception area organized.

The role also involves supporting executives, managing calendars, preparing documents, coordinating meetings, and maintaining filing systems. A bachelor’s degree is a plus; typical hours are 8–5 in a collaborative office.