Office Administrator - Contract

Socket.dev; Mountain View (CA); On-site; USD 41,328 - 55,104; Full time

Job summary

CARIAD in Mountain View, CA, seeks an Office Administrator on a contract basis to support daily operations and maintain a professional front desk. You will greet visitors, manage calls, and keep the reception area organized.

The role also involves supporting executives, managing calendars, preparing documents, coordinating meetings, and maintaining filing systems. A bachelor’s degree is a plus; typical hours are 8–5 in a collaborative office.

Qualifications

• Proven experience as administrative assistant or receptionist.
• Excellent verbal and written communication skills.
• Proficient in MS Office; ability to manage calendars, files, and documents.
• Bachelor's degree or relevant certification is a plus.

Responsibilities

• Front Desk Management: Greet visitors, answer calls, route inquiries, and maintain a tidy reception area reflecting a professional image.
• Administrative Support: Assist executives, manage calendars and meetings, and prepare documents and presentations.
• Communication and Coordination: Liaise between departments, coordinate events, and interact with clients and vendors.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Independent work

Confidentiality

Education

Bachelor's degree or relevant certification

Tools

MS Office

Job description

We are CARIAD, an automotive software development team with the Volkswagen Group. Our mission is to make the automotive experience safer, more sustainable, more comfortable, more digital, and more fun. To achieve that we are building the leading tech stack for the automotive industry and creating a unified software platform for over 10 million new vehicles per year.We’re looking for talented, digital minds like you to help us create code that moves the world. Together with you, we’ll build outstanding digital experiences and products for all Volkswagen Group brands that will transform mobility. Join us as we shape the future of the car and everyone around it.

Role Summary:

The Office Administrator [Contract] will play a crucial role in ensuring smooth daily operations by providing administrative support and managing front desk responsibilities. The ideal candidate will have exceptional organizationalskills, professional demeanor, and the ability to interact with executive-level professionals with confidence and professionalism.

Role Responsibilities:

Front Desk Management:

• Greet and welcome visitors in a courteous and professional manner.
• Manage incoming calls, redirecting them appropriately, and taking accurate messages when necessary.
• Maintain a tidy and organized reception area, ensuring it reflects our company's professional image.
• Handle incoming and outgoing mail and deliveries.

Administrative Support:

• Provide administrative support to executives and other team members as needed.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and modify documents including correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and hard copy filing systems.

Communication and Coordination:

• Act as a liaison between internal departments and external contacts.
• Communicate effectively with clients, vendors, and other stakeholders.
• Assist in the coordination of office events, meetings, and conferences.

Workplace Flexibility:

This is a contract position with typical office hours 8-5pm. The successful candidate will have the opportunity to work in a collaborative and dynamic environment, interacting with executive-level professionals on a regular basis.

Qualifications:

• Proven experience as an administrative assistant, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional demeanor with the ability to maintain confidentiality.
• Experience working in a modern office environment preferred.
• Bachelor's degree or relevant certification is a plus.

Compensation

Hourly range is dependent on factors such as geographical differentials, credentials or certifications, industry-based experience, qualification and training. In the city of Mountain View, CA, the hourly range for this contract position is $30 - $40/ hr.

CARIAD is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.