Dynamic Office Administrator (Contract) — Front Desk & Exec Support

Doist; Mountain View (CA); On-site; USD 41,328 - 55,104; Full time

Job summary

CARIAD is seeking an Office Administrator (Contract) to ensure smooth daily operations at our Mountain View site. You will manage the front desk, handle calls and mail, and provide comprehensive administrative support to executives and teams.

Role requires strong organizational skills, professional demeanor, and ability to interact with executive-level professionals. This is a contract position with typical 8–5 office hours in California.

Qualifications

• Proven experience as administrative assistant, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Front Desk Management: Greet visitors, manage calls, take messages, maintain reception area.
• Administrative Support: Assist executives, manage calendars, schedule meetings, prepare documents.
• Communication and Coordination: Liaise between internal departments and external contacts, coordinate events.

Skills

MS Office

Communication skills

Organization

Time management

Independence

Confidentiality

Education

Bachelor's degree or relevant certification

Tools

MS Office suite

Job description

CARIAD is seeking an Office Administrator (Contract) to ensure smooth daily operations at our Mountain View site. You will manage the front desk, handle calls and mail, and provide comprehensive administrative support to executives and teams.

Role requires strong organizational skills, professional demeanor, and ability to interact with executive-level professionals. This is a contract position with typical 8–5 office hours in California.