Executive Admin for Senior Leaders | Travel & Budgets

GAS Global Services; Newark (DE); Sur place; USD 55 000 - 60 000; Plein temps

Résumé du poste

GAS Energy Staffing LLC seeks an Executive Administrative Assistant in Newark, DE to provide high-level administrative support to senior managers. You will manage calendars, arrange domestic and international travel, handle expense processing, and assist with budget tracking while maintaining strict confidentiality.

Responsibilities include coordinating meetings, processing invoices and POs in Oracle, maintaining records, and ensuring policy compliance.

Qualifications

• 2-5 years of experience in administrative positions with senior managers.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• Thorough knowledge of Oracle Purchasing and Vista Plus.
• Good communication and interpersonal skills.
• Ability to interface with customers at the executive level.
• Ability to type at least 60 words per minute and take shorthand.
• Strong written and oral communication skills.
• Ability to handle multiple tasks at once.
• Theoretical and practical business knowledge.
• Ability to function in a team environment.

Responsabilités

• Schedule and attend monthly sequential safety meetings.
• Manage calendars, schedule appointments, and organize meetings and events for the group.
• Arrange domestic and international travel, including flights, hotels, rental cars, passports, and international visas.
• Review expense reports and VISA purchasing card transactions for accuracy and policy adherence.
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle.
• Coordinate office space, moves, and relocations.
• Maintain a professional appearance and attitude.
• Maintain office files, records, and personnel files.
• Prepare agendas and coordinate travel arrangements for visitors.
• Maintain strict confidentiality at all times.
• Review email and proactively handle routine correspondence.
• Interact professionally with business contacts inside and outside the company.
• Process confidential personnel paperwork, including employee requisitions, pay increase forms, relocation, and termination paperwork, with a high degree of professionalism and confidentiality.
• Prepare monthly expense reports.
• Assist with the budget process and review and analyze monthly expenses.
• Track monthly expenses in Vista Plus and the Oracle GL database.
• Apply knowledge of the company's purchasing and accounting systems.
• Drive projects through to completion.
• Use knowledge of the organization, policies, procedures, and personnel to exercise independent judgment on routine issues

Connaissances

Microsoft Office

Shorthand

60 WPM

Communication skills

Interpersonal skills

Executive interface

Multi-tasking

Teamwork

Formation

High School Diploma or GED

Bachelor's degree preferred

Outils

Oracle Purchasing

Vista Plus

Description du poste

GAS Energy Staffing LLC seeks an Executive Administrative Assistant in Newark, DE to provide high-level administrative support to senior managers. You will manage calendars, arrange domestic and international travel, handle expense processing, and assist with budget tracking while maintaining strict confidentiality.

Responsibilities include coordinating meetings, processing invoices and POs in Oracle, maintaining records, and ensuring policy compliance.