Executive Administrative Assistant – Onsite (Newark)

Global Technical Talent, Inc.; Newark (DE); On-site; USD 51,000 - 72,000; Part time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Global Technical Talent, Inc. is seeking an Administrative Assistant in Newark, Delaware for a 12-month contract onsite. The role supports senior managers with calendar management, travel arrangements, and confidential administrative duties.

You should have 2–5 years of admin experience, strong typing, Oracle/Vista Plus familiarity, and proficient Microsoft Office/Google Suite. The position requires work authorization in the U.S. and onsite presence.

Qualifications

• 2–5 years of experience in administrative positions supporting senior managers.
• Proficient in Oracle and Vista Plus and MS Office/Google Suite.
• Strong communication skills; ability to interface with executive-level customers.

Responsibilities

• Work safely and promote safety within the organization.
• Schedule and attend monthly sequential safety meetings.
• Assist in building safety requirements; promote and enforce good housekeeping.
• Manage calendars; schedule appointments; and organize meetings and events for the group.
• Manage office supplies, mail, phone coverage, and other general administrative duties.
• Arrange travel, including booking international and domestic flights, hotels, rental cars, etc.
• Review expense reports and VISA purchasing card activity for accuracy and policy adherence.
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle.
• Arrange passports and international visas for the group.
• Coordinate office space, moves, and relocations.
• Maintain a professional appearance and attitude.
• Maintain office files and records, as well as personnel files.
• Prepare agendas and coordinate travel arrangements for visitors.
• Always maintain strict confidentiality.
• Review email and proactively handle routine correspondence.
• Professionally interact with business contacts both inside and outside the company.
• Process confidential personnel paperwork, including employee requisitions, pay increase forms, relocation, and termination paperwork, with a high degree of professionalism and confidentiality.
• Prepare monthly expense reports.
• Assist with the budget process; review and analyze monthly expenses.
• Track monthly expenses in Vista Plus and the Oracle GL database.
• Demonstrate knowledge of the company's purchasing and accounting systems.
• Drive projects through to completion.
• Demonstrate knowledge of the organization, policies, procedures, and personnel in order to operate with a great deal of latitude for independent judgment on routine issues.

Skills

Communication skills

Typing 60 WPM

Shorthand

Attention to detail

Tact and integrity

Prioritize workload

Multitasking

Verbal and written communication

Business knowledge

Team environment

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Office/Google Suite

Oracle

Vista Plus

Job description

Global Technical Talent, Inc. is seeking an Administrative Assistant in Newark, Delaware for a 12-month contract onsite. The role supports senior managers with calendar management, travel arrangements, and confidential administrative duties.

You should have 2–5 years of admin experience, strong typing, Oracle/Vista Plus familiarity, and proficient Microsoft Office/Google Suite. The position requires work authorization in the U.S. and onsite presence.