Executive Admin Floater — Flexible, Multitask Support

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 52,000 - 76,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Remote day Fridays

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Assistant to provide seamless administrative support to Executives on the Client Product Solutions team. Hours are 8/9am-5/6pm, with overtime flexibility. In-office Monday-Thursday, Friday remote, with in-office as needed.

The role emphasizes calendar management, travel arrangements, expense processing, and professional communication. Strong organizational skills and discretion are essential in a fast-paced corporate environment.

Qualifications

• BA/BS degree preferred with 5+ years of administrative support or equivalent.
• Ability to thrive in a fast-paced environment and meet deadlines.
• Discretion handling confidential matters; professional written and verbal communication.
• Proactive ownership and initiative in managing executives' calendars and travel.
• Experience supporting multiple executives in a corporate setting.

Responsibilities

• Extensive calendar management including scheduling meetings and coordinating attendees.
• Screen calls and greet guests in a professional manner.
• Arrange complex travel plans and itineraries with visa coordination.
• Schedule conferences and off-sites and manage related logistics.
• Prepare letters and routine correspondence; edit for accuracy and clarity.
• Process expenses for executives using SAP Concur.
• Handle mail and packages; provide phone coverage and backup assistance.
• Perform other ad hoc tasks as assigned.

Skills

Calendar management

Executive support

Travel coordination

Greet guests

Communication skills

Discretion and professionalism

Team player

Prioritize multiple tasks

Office equipment familiarity

Experience supporting executives

Education

BA/BS degree preferred

Tools

Microsoft Outlook

Excel

PowerPoint

SAP Concur

Word

Job description

Beacon Hill Staffing Group, LLC is seeking a Temporary Assistant to provide seamless administrative support to Executives on the Client Product Solutions team. Hours are 8/9am-5/6pm, with overtime flexibility. In-office Monday-Thursday, Friday remote, with in-office as needed.

The role emphasizes calendar management, travel arrangements, expense processing, and professional communication. Strong organizational skills and discretion are essential in a fast-paced corporate environment.