Executive Assistant/Office Manager

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical benefits

Vacation/leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temp to Perm Executive Assistant/Office Manager for its West Palm Beach office to support a mix of 4-5 professionals, including Managing Directors, Vice Presidents, and Analysts. The position is primarily administrative with calendar, travel, and office-management duties.

The role is Monday–Friday onsite, 9am–5pm (35 hours with paid OT after 35 hours). The temp assignment is approximately 3–4 months with potential conversion to permanent, with a perm

Qualifications

• Bachelor's Degree required or in related field.
• 2+ years of experience in a similar role or relevant area.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Typing, copying and telephone coverage.
• Assist with preparation of PowerPoint and Excel presentations.
• Personal filing and calendar management.
• Coordinate travel arrangements including flights and hotels.
• Greet guests and manage meeting setup.
• Prepare and process expense reports and invoices.
• Order and stock office supplies and maintain facilities.

Skills

MS Office proficiency

Strong organizational skills

Excellent verbal and written comm

Multitasking

Professional demeanor

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a finance firm, is looking to hire a Temp to Perm Executive Assistant/Office Manager for their West Palm Beach office. The position will provide administrative support to a mix of 4-5 professionals (Managing Directors, Vice Presidents, Associates, & Analysts) along with some support to employees in other offices. Monday-Friday onsite, 9am-5pm daily with 1 hour unpaid lunch (35 hours work week, paid OT after 35 hours). Need flexibility to set up for morning meetings. Temp duration is approximately 3-4 months ahead of conversion. Perm base up to 80K plus bonus, temp rate paid in line.

RESPONSIBILITIES

• Typing, copying and telephone coverage
• Assist with preparation of PowerPoint and Excel presentations
• Personal filing
• Coordinate travel including flights, hotel reservations and ground transportation
• Manage calendars; arrange calls and meetings
• Greet guests (take coats, bags, offer beverages)
• Arrange and set-up catering for meetings
• Complete monthly expense reports
• Order and stock office supplies
• Maintain all copiers, postage machines (this includes ordering toners, calls for service)
• Arrange for Shred bins to be emptied regularly
• Distribute mail and prepare mailings to go out (FedEx, UPS, USPS)
• Order and stock kitchen supplies, maintain kitchen
• Prepare check requests for invoices as needed
• Other duties and tasks as requested

QUALIFICATIONS

• Bachelor's Degree
• 2+ years of experience in the field or in a related area
• Must be proficient with Microsoft Office (Outlook, Word, Excel)
• Friendly, Professional, Adaptable, Patient
• Strong organizational skills
• Attention to Detail
• Excellent verbal and written communication skills
• Ability to multitask
• Positive attitude
• Strong work ethic
• Ability to handle pressure

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Employing the Future (TM)