Executive Admin & Data Support Specialist

CAE Inc; Arlington, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

CAE Inc in Arlington, TX is seeking an Executive Administrative Assistant to support the Leadership Team with travel expense processing, meeting requests and data-related tasks. This on-site role requires professionalism, strong communication, and discretion in handling confidential information.

You will manage travel reports, coordinate security visits, assist with event logistics, and prepare documentation with accuracy and timeliness in a fast-paced environment.

Qualifications

• High School graduate with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ability to learn new software.
• Excellent written and verbal communication skills required.
• Ability to handle confidential information and maintain discretion.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong customer service orientation and professional demeanor.

Responsibilities

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports.
• Submit and manage security visit and meeting requests.
• Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks.
• Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation).
• Exercise independent judgement when selecting or interpreting information for reports or requests.
• Maintain organization and attention to detail while supporting a fast-paced executive environment (greet employees, support ELT with requests).
• Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present.

Skills

Microsoft Office

Communication skills

Organized

Detail oriented

Customer service

Confidential information handling

Prioritize and meet deadlines

Education

High School graduate

Associate’s degree (preferred)

Tools

Audio/Visual equipment

Teleconferencing equipment

Office equipment (fax, copier, printer)

Job description

CAE Inc in Arlington, TX is seeking an Executive Administrative Assistant to support the Leadership Team with travel expense processing, meeting requests and data-related tasks. This on-site role requires professionalism, strong communication, and discretion in handling confidential information.

You will manage travel reports, coordinate security visits, assist with event logistics, and prepare documentation with accuracy and timeliness in a fast-paced environment.