Executive Data & Travel Coordinator

CAE Inc; Arlington (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Career development

Recognition & advancement

Job summary

CAE USA Inc. in Arlington, TX seeks an Executive Administrative Assistant to support the ELT by handling travel expenses, security requests, and data-related tasks. This on-site role requires professionalism and strong written and verbal communication.

You will assist with scheduling, document preparation, and event coordination while maintaining confidentiality and prioritizing deadlines in a fast-paced environment.

Qualifications

• High School graduate.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) with willingness to learn new software.
• Experience with audio/visual and teleconferencing equipment, PC products, fax, copy, and printer.
• Organized and self-motivated with ability to work under minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Excellent customer service skills.
• Ability to handle confidential information.
• Detail oriented and proactive.

Responsibilities

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports.
• Submit and manage security visit and meeting requests.
• Support the Executive Administrative team by maintaining accuracy and timeliness in data-related tasks.
• Assist with event and meeting coordination when data-related inputs are required.
• Exercise independent judgement when selecting or interpreting information for reports or requests.
• Maintain organization and attention to detail while supporting a fast-paced executive environment.
• Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present.

Skills

Microsoft Office proficiency

Office equipment handling

Communication skills

Organization

Time management

Customer service

Discretion and confidentiality

Education

High School diploma

Associate’s degree (preferred)

Job description

CAE USA Inc. in Arlington, TX seeks an Executive Administrative Assistant to support the ELT by handling travel expenses, security requests, and data-related tasks. This on-site role requires professionalism and strong written and verbal communication.

You will assist with scheduling, document preparation, and event coordination while maintaining confidentiality and prioritizing deadlines in a fast-paced environment.