Elite Executive Assistant to the C-Suite

ADB Companies, LLC; Buffalo (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

ADB Companies, LLC is seeking an Executive Assistant, C-Suite to support the Chief of Staff and other C-Level leaders. The role focuses on calendar management, reporting, travel coordination, and event planning while maintaining confidentiality.

The ideal candidate brings professional, self-motivated skills and an ALL IN attitude to achieve results in a fast-paced environment. This exempt role supports the executive team across projects and daily operations.

Qualifications

• 5+ years of high-level administrative experience reporting directly to Executive Leadership required.
• Construction/Telecommunications industry experience preferred.
• Business Degree preferred.
• High School Diploma or equivalent required.

Responsibilities

• Provides high level administrative support to the C-Suite team including taking meeting minutes, managing calendars and emails, scheduling meetings, creating agendas and presentations.
• Oversees and coordinates travel for executive leaders including booking flights, hotels, rental cars, etc.
• Drives standardization of department and company processes including action planning, staff meetings, budgets, culture engagement.
• Assist with monthly Scorecard Reporting.
• Assist with event planning, meeting preparation and logistics.
• Manage office supplies and equipment.
• Serve as main point of contact among executives, staff, customers, and stakeholders.
• Format information for memos, presentations, and reports.
• Oversee mail handling and timely communication for high-priority needs.
• Create, track, and manage reports with confidentiality and data integrity.
• Support fast-paced schedules including early mornings, evenings, weekends.
• Perform special projects as requested.

Skills

Excel

PowerPoint

Microsoft Office

Time management

Education

Bachelor's degree preferred

High School Diploma

Tools

Word

Outlook

PowerPoint

Job description

ADB Companies, LLC is seeking an Executive Assistant, C-Suite to support the Chief of Staff and other C-Level leaders. The role focuses on calendar management, reporting, travel coordination, and event planning while maintaining confidentiality.

The ideal candidate brings professional, self-motivated skills and an ALL IN attitude to achieve results in a fast-paced environment. This exempt role supports the executive team across projects and daily operations.