Executive Assistant

SupportFinity™; Arlington (VT); On-site; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Paid time off

401(k)

Company-provided life insurance

Job summary

A growing firm in the defense sector is seeking an Executive Assistant to provide essential support for high-profile projects. The role is based in Arlington, VA/Washington DC area and involves data management, correspondence, and office administration. Qualifications include strong multitasking abilities, proficiency in MS Office, and U.S. Citizenship with a preference for candidates holding an active Secret Security clearance. A generous benefits package and opportunities for advancement are included.

Qualifications

• Ability to work in a very fast‑paced organization.
• Must perform well under pressure and high workloads.
• U.S. Citizenship required, with an active DoD Secret Security clearance preferred.

Responsibilities

• Data collection, processing, and analysis for management systems.
• Manage flow of correspondence, both classified and unclassified.
• Coordinate and maintain records for meetings and teleconferences.
• Oversee all office administrative functions and draft administrative procedures.

Skills

Multitasking

MS Word proficiency

Excel proficiency

Outlook proficiency

PowerPoint proficiency

Excellent writing and editing skills

Job description

ACI is seeking an Executive Assistant (EA) with an Active Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is Arlington, VA / Washington DC area.

Duties Include But Not Limited To

• Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data.
• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute unclassified and classified documents.
• Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
• Distribute and track action items to appropriate program and departmental elements.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
• Assist in preparing inter‑agency meetings or conferences and setting up teleconferences and video conferences.
• Coordinate training for personnel assigned.
• Coordinate long‑distance travel for staff personnel assigned.
• Assist with official visitor arrangements.
• Oversee all office administrative functions.
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
• Interface with other support services including internal and external organizational points of contact.
• Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
• Assist and facilitate program offices in the development of strategic plans, business plans, and long‑term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road‑mapping activities, and desktop publishing.

Requirements

• Ability to work in a very fast‑paced organization. Multitasking is essential.
• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Pleasant, tactful and professional attitude and appearance.
• Excellent writing, editing, and proofreading skills.
• Must perform well under pressure and high workloads, and be able to communicate effectively.
• U.S. Citizenship.

You must be a U.S. Citizen – an active DoD Secret Security clearance preferred.

Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental and disability insurance, paid time off, 10 holidays, company‑provided life insurance and a 401(k).

Aegis Corps, Inc. is an Equal Opportunity Employer.

About the company

Aegis Corps, Inc.