Administrative Data Specialist

CAE; Arlington (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Professional development

Recognition

Job summary

CAE USA Inc. is seeking an Executive Administrative professional to support the ELT by handling travel expense reports, security meeting requests, and data-related tasks. The role requires professionalism and strong written/verbal communication. On-site in Arlington, TX with potential for backup support.

Qualifications include a High School diploma, MS Office proficiency, and experience with office equipment. Strong organizational skills and customer service focus are essential.

Qualifications

• High school diploma required; associates preferred.
• Proficiency in Microsoft Office and ability to learn new software.
• Experience with office equipment (AV, fax, printer, etc.).
• Strong written and verbal communication with confidentiality awareness.

Responsibilities

• Submit and manage travel expense reports for the Executive Leadership Team.
• Submit and manage security visit and meeting requests.
• Maintain accuracy and timeliness in data-related tasks.
• Assist with event/meeting coordination when data inputs are needed.
• Provide backup on-site support in Arlington, TX when needed.

Skills

Office skills

Verbal communication

Written communication

Attention to detail

Customer service

Education

High School diploma

Associates degree

Tools

Microsoft Office

Audio/visual equipment

Teleconferencing equipment

Job description

Who We Are

CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

This role supports the Executive Administrative team by submitting and managing travel expense reports, security meeting requests, and other data-related tasks. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication. This position is located in Arlington, TX

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports
• Submit and manage security visit and meeting requests
• Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks
• Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation)
• Exercise independent judgement when selecting or interpreting information for reports or requests
• Maintain organization and attention to detail while supporting a fast-paced executive environment (greet employees, support ELT with requests)
• Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present

Qualifications and Education Requirements

• High School graduate
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages.
• Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer
• Organized and self-motivated with the ability to work under minimal supervision
• Excellent written and verbal communication skills
• Ability to prioritize and meet deadlinesExcellent customer service skills
• Ability to work with confidential information
• Detailed oriented and possess a high level of initiative and work ethic

Preferred Skills

• Associates degree

Security Responsibilities

• Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Eligibility

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on-site position.

Physical Demands

• Moderate to high levels of stress, associated with technical, schedule, and customer issues
• Must be able to work flexible hours and overtime as needed, including occasional weekends
• Must be able to sit and operate a personal computer for long periods of time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.