Executive Assistant & Office Operations Lead

Aevexaerospace; Washington (District of Columbia); On-site; USD 119,000 - 137,700; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Professional development funds

Employee Assistance Plan (EAP)

Job summary

AEVEX seeks a Sr. Executive Assistant to provide high-level administrative support to the executive team, manage calendars, coordinate communications, plan meetings and travel, and handle confidential information with discretion.

In addition, you will serve as Office Manager, oversee day-to-day operations, office logistics, and partner with security, facilities, and vendors to keep the workplace organized and efficient. This full-time role is based in Washington, DC with occasional travel.

Qualifications

• 10+ years’ experience reporting directly to senior management.
• Experience coordinating calendars, travel and tasks for executives.
• Aerospace/defense experience is preferred.

Responsibilities

• Maintain executive schedules and plan meetings and travel.
• Coordinate communications and interface with partners and Board meetings.
• Prepare, submit and track expense reports for executives.
• Oversee front desk and office operations, including mail and supplies.
• Support cross-functional projects and office security coordination.

Skills

Executive support

Schedule management

Travel coordination

Confidential information

Office management

Communication

MS Office

MS Teams

MS PowerPoint

Education

Associates degree in Business Administration

Bachelor's degree preferred

Experience substitute for education

Tools

MS Office Suite

Microsoft Teams

Zoom

Project management platforms

Job description

AEVEX seeks a Sr. Executive Assistant to provide high-level administrative support to the executive team, manage calendars, coordinate communications, plan meetings and travel, and handle confidential information with discretion.

In addition, you will serve as Office Manager, oversee day-to-day operations, office logistics, and partner with security, facilities, and vendors to keep the workplace organized and efficient. This full-time role is based in Washington, DC with occasional travel.