Data Entry Specialist

CAE Inc; Arlington, Northern (TX, KY); On-site; USD 42,000 - 54,000; Full time

Job summary

CAE Inc in Arlington, TX is seeking an Executive Administrative Assistant to support the Leadership Team with travel expense processing, meeting requests and data-related tasks. This on-site role requires professionalism, strong communication, and discretion in handling confidential information.

You will manage travel reports, coordinate security visits, assist with event logistics, and prepare documentation with accuracy and timeliness in a fast-paced environment.

Qualifications

• High School graduate with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ability to learn new software.
• Excellent written and verbal communication skills required.
• Ability to handle confidential information and maintain discretion.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong customer service orientation and professional demeanor.

Responsibilities

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports.
• Submit and manage security visit and meeting requests.
• Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks.
• Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation).
• Exercise independent judgement when selecting or interpreting information for reports or requests.
• Maintain organization and attention to detail while supporting a fast-paced executive environment (greet employees, support ELT with requests).
• Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present.

Skills

Microsoft Office

Communication skills

Organized

Detail oriented

Customer service

Confidential information handling

Prioritize and meet deadlines

Education

High School graduate

Associate’s degree (preferred)

Tools

Audio/Visual equipment

Teleconferencing equipment

Office equipment (fax, copier, printer)

Job description

Who We Are

CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

This role supports the Executive Administrative team by submitting and managing travel expense reports, security meeting requests, and other data-related tasks. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication. This position is located in Arlington, TX.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports
• Submit and manage security visit and meeting requests
• Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks
• Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation)
• Exercise independent judgement when selecting or interpreting information for reports or requests
• Maintain organization and attention to detail while supporting a fast‑paced executive environment (greet employees, support ELT with requests)
• Serve as a backup resource for on‑site support in Arlington, TX when Executive Admins are not present

Qualifications and Education Requirements

• High School graduate
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages.
• Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer.
• Organized and self‑motivated with the ability to work under minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Excellent customer service skills.
• Ability to work with confidential information.
• Detail oriented and possess a high level of initiative and work ethic.

Preferred Skills

• Associate’s degree

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form.

Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.

All government and proprietary information will be accessed and stored electronically on company provided resources.

Incumbent must be eligible for DoD Personal Security Clearance. Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is an on‑site position.

Physical Demands

Moderate to high levels of stress, associated with technical, schedule, and customer issues. Must be able to work flexible hours and overtime as needed, including occasional weekends. Must be able to sit and operate a personal computer for long periods of time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably.

Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type Regular

We hold ourselves accountable for building an inclusive community at each level and our comprehensive benefits support you professionally and personally. Together, we are All For shaping a future where safety, sustainability and inclusivity lead the way.