Executive Admin Coordinator - Strategic Partner to Leadership

Constellation; Clinton (IL); On-site; USD 51,000 - 58,000; Full time

Job summary

Constellation is seeking an experienced administrative professional to support the executive team and drive day-to-day operations. You will manage calendars, prepare communications, and coordinate cross-functional activities while ensuring confidentiality and efficiency.

The role requires meticulous organizational skills, the ability to handle multiple deadlines, and a proactive approach to process improvements. Join a team focused on delivering reliable energy and impacting communities.

Qualifications

• 5+ years of administrative experience, including support to senior management
• Proficient with Microsoft 365 and Office tools; quick to learn new software
• Excellent written and verbal communication skills
• Strong organizational, time management, and problem-solving abilities
• Ability to work independently with minimal supervision
• Flexible to meet multiple daily deadlines and adapt to changing priorities
• Ability to build consensus and trust within teams
• Identify and implement process improvements and efficiencies

Responsibilities

• Schedule and manage appointments, meetings, and conferences for executives
• Prepare and edit documents, reports, and presentations; support special projects
• Oversee budget management, including expenses and invoices
• Organize events such as staff meetings, retreats, and workshops
• Review timesheets and payroll data; enter information into payroll systems
• Provide administrative support to multiple business units as needed
• Foster coordination across functional teams and maintain data privacy and security

Skills

Administrative experience

Communication skills

Organizational skills

Problem solving

Independent work

Education

High school diploma or GED

Tools

Microsoft 365

Office tools

Job description

Constellation is seeking an experienced administrative professional to support the executive team and drive day-to-day operations. You will manage calendars, prepare communications, and coordinate cross-functional activities while ensuring confidentiality and efficiency.

The role requires meticulous organizational skills, the ability to handle multiple deadlines, and a proactive approach to process improvements. Join a team focused on delivering reliable energy and impacting communities.