Senior Executive Administrative & Operations Coordinator

Socket.dev; Clinton (IL); On-site; USD 107,854,000 - 119,859,000; Full time

Benefits offered by this job

Bonus program

401(k) with company match

Employee stock purchase program

Comprehensive medical, dental and视ion

Wellbeing programs

Disability and life insurance

Paid time off

Job summary

Constellation is seeking an experienced Administrative Assistant to support the Management team and the Business Unit. This role requires excellent organization, discretion, and the ability to handle confidential information while coordinating calendars, meetings, and travel as needed.

The successful candidate will manage budgets, process invoices, organize events, review timesheets, and provide cross‑functional support across departments.

Qualifications

• 5+ years of administrative experience, including supporting senior management.
• Proficient with Microsoft 365 and Office tools and able to learn new technology.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving abilities.
• Ability to work independently with minimal supervision.

Responsibilities

• Schedule and manage appointments, meetings, and conferences.
• Prepare and edit documents, reports, presentations, and correspondence.
• Oversee budget management, including monitoring expenses and processing invoices.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Supports, facilitates, and promotes coordination across functional teams.
• Ensure the confidentiality and security of information and data.
• Anticipate and resolve any issues for the executive.
• Ensure compliance with expense reporting and approval process; may review expenses.

Skills

Microsoft 365 & Office

Excellent communication

Organizational skills

Time management

Problem solving

Independent worker

Attention to detail

Cross-functional collaboration

Discretion

Prioritization

Education

High school Diploma or GED

Tools

Concur

Timekeeping software

AS9

Oracle

SailPoint

Service ticket software

Job description

Constellation is seeking an experienced Administrative Assistant to support the Management team and the Business Unit. This role requires excellent organization, discretion, and the ability to handle confidential information while coordinating calendars, meetings, and travel as needed.

The successful candidate will manage budgets, process invoices, organize events, review timesheets, and provide cross‑functional support across departments.