Executive Admin Lead: Strategic Leadership Support

Constellation; Chicago (IL); Hybrid; USD 78,000 - 88,000; Full time

Job summary

Constellation is seeking an experienced Administrative Assistant in Clinton, IL to support the Management team with a broad range of executive services. The role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, document preparation, budget oversight, event coordination, and cross-team collaboration.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative experience, including 3+ years supporting a senior manager.
• Proficiency with Microsoft 365 and office tools; ability to learn new technologies.

Responsibilities

• Schedule and manage appointments, meetings, and conferences; prioritize calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence for special projects.
• Oversee budget management, monitor expenses, and process invoices.
• Organize and facilitate events like staff meetings, retreats, and workshops.
• Review timesheets and payroll reports, and enter data into payroll systems.
• Provide administrative support to other business units as needed.
• Promote coordination across functional teams and maintain data confidentiality.
• Anticipate and resolve issues for the executive and ensure adherence to expense policies.

Skills

Communication

Organization

Time management

Independence

Interpersonal skills

Problem solving

Adaptability

Education

High school Diploma or GED

Tools

Microsoft 365

Concur

Oracle

AS9

SailPoint

Job description

Constellation is seeking an experienced Administrative Assistant in Clinton, IL to support the Management team with a broad range of executive services. The role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, document preparation, budget oversight, event coordination, and cross-team collaboration.