Executive Assistant to CEO | Trusted Admin & Ops Partner

Comprehensive Energy Services, Inc; Longwood (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company Paid Life Insurance and Short‑

Job summary

Comprehensive Energy Services, Inc. is seeking an Executive Assistant to provide high-level, confidential administrative and coordination support to the owners, while also meeting the day-to-day administrative needs of the organization.

This role acts as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.

Qualifications

• High school diploma or GED required.
• Business school coursework or an associate degree strongly preferred.
• 5+ years of experience as an executive assistant or in a similar role.
• Highly organized, dependable, and able to maintain confidentiality.
• Strong communication, interpersonal, judgment, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Calendar management, scheduling, and handling multiple priorities.
• Attention to detail, accuracy, and follow-through.
• Able to work independently and adapt in a fast-paced environment.

Responsibilities

• Provide confidential, high-level administrative support to the CEO and owners.
• Manage executive and personal calendars, appointments, meetings, and commitments.
• Coordinate business and personal travel arrangements and itineraries.
• Handle personal and professional requests for the owners and coordinate errands.
• Serve as a trusted point of contact for executives, employees, clients, and vendors.
• Screen and manage executive communications with professionalism and discretion.
• Prepare, format, and distribute professional communications and reports.
• Record meeting minutes and maintain organized records and confidential data.
• Coordinate company meetings, events, budgets, and on-site support.
• Maintain calendars, internal communications, and general office operations.
• Provide front desk, mail, and administrative support as needed.
• Assist with subcontractor prequalification and license renewals.

Skills

Executive support

Calendar management

Communication

Discretion/Confidentiality

Time management

Education

High school diploma

Business coursework/Associate degree

Tools

Microsoft Office

Job description

Comprehensive Energy Services, Inc. is seeking an Executive Assistant to provide high-level, confidential administrative and coordination support to the owners, while also meeting the day-to-day administrative needs of the organization.

This role acts as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.