Strategic Executive Admin & Operations Coordinator

Constellation Energy Corp.; Clinton (IL); On-site; USD 52,000 - 58,000; Full time

Job summary

Constellation Energy Corp. is seeking an experienced administrative professional to support the Management team and Business Unit with confidential, detail-oriented services, calendar management, expense processing and reporting.

Ideal candidates have a high school diploma, 5 years of administrative experience including supporting senior leaders, strong Microsoft 365 skills, and excellent communication and organizational abilities.

Qualifications

• High school Diploma or GED.
• 5-years of administrative experience, including 3-years supporting a senior member of management or other relevant experience.
• Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving skills.
• Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work.
• Flexibility to handle multiple daily deadlines and adapt to changing priorities.
• Demonstrated ability to build consensus and establish trust.
• Demonstrated ability to identify and implement process enhancements and efficiencies.
• Demonstrated business acumen.
• Demonstrated administrative, organizing and planning skills.
• Demonstrated knowledge of corporate and business unit policies procedures and practices.

Responsibilities

• Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives.
• Oversee budget management, including monitoring expenses and processing invoices.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Supports, facilitates, and promotes coordination and collaboration across functional teams.
• Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.
• Anticipate and resolve any issues or problems that may arise for the executive.
• Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department.

Skills

Microsoft 365

Communication

Organization

Problem-solving

Independent work

Multi-tasking

Education

High school Diploma

Tools

Payroll system

Job description

Constellation Energy Corp. is seeking an experienced administrative professional to support the Management team and Business Unit with confidential, detail-oriented services, calendar management, expense processing and reporting.

Ideal candidates have a high school diploma, 5 years of administrative experience including supporting senior leaders, strong Microsoft 365 skills, and excellent communication and organizational abilities.