Executive Assistant & Operations Coordinator

VetJobs; Clinton (IL); On-site; USD 51,000 - 61,000; Full time

Job summary

Constellation, a leading private-sector energy company, seeks an experienced administrative professional to support the Management team in Clinton, Illinois. The role requires superb organizational skills, the ability to handle multiple priorities, and excellence in communication.

Proficiency with Microsoft 365 and Office tools is essential to manage documents, reports, and correspondence. The position emphasizes discretion, confidentiality, and proactive problem-solving, with a track record of

Qualifications

• 5-years of administrative experience, including 3-years supporting a senior member of management or other relevant experience.
• Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools
• Excellent written and verbal communication skills
• Strong organizational, time management, and problem-solving skills
• Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work
• Flexibility to handle multiple daily deadlines and adapt to changing priorities
• Demonstrated ability to build consensus and establish trust
• Demonstrated ability to identify and implement process enhancements and efficiencies
• Demonstrated business acumen
• Demonstrated administrative, organizing and planning skills
• Demonstrated knowledge of corporate and business unit policies procedures and practices
• Ability to multi-task and work with teams and independently in a fast paced, dynamic environment, under deadline pressure with external and internal partners at all levels

Responsibilities

• Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives.
• Oversee budget management, including monitoring expenses and processing invoices.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Supports, facilitates, and promotes coordination and collaboration across functional teams.
• Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.
• Anticipate and resolve any issues or problems that may arise for the executive.
• Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive.
• May act as a delegate in reviewing and approving expense reports for the department.

Job description

Constellation, a leading private-sector energy company, seeks an experienced administrative professional to support the Management team in Clinton, Illinois. The role requires superb organizational skills, the ability to handle multiple priorities, and excellence in communication.

Proficiency with Microsoft 365 and Office tools is essential to manage documents, reports, and correspondence. The position emphasizes discretion, confidentiality, and proactive problem-solving, with a track record of