Aviation Administrative & Operations Coordinator

Talentify; SeaTac (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Menzies Aviation in SeaTac, WA, is seeking an Administrator Assistant to perform a wide range of office tasks in a professional and efficient manner. You will coordinate activities between operations, administrative, payroll and human resources functions, and support drug testing and background checks as needed.

The role requires at least 3 years in a professional office, strong organizational skills, and excellent communication.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years' experience in a professional office environment.
• Highly organized with the ability to multi-task.
• Excellent communication skills and client-service orientation.
• Ability to read, write and speak fluent English.
• Must pass pre-employment background and drug test.
• Possess a valid US driver's license.

Responsibilities

• Perform general office duties including filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain the working area in a neat and orderly fashion.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Copy, file, and maintain paper and/or electronic documents and records.
• Open, sort, and distribute incoming correspondence daily.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor station supply levels and order as necessary.
• Prepare requisitions, orders, or other documents for purchase.
• Code all invoices and process to corporate A/P in a timely manner.
• Maintains billing records and other source documents, which accurately represent the operation of the company.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
• Assist with new hire paperwork.
• Proactively seeks out additional work during downtime
• Take on additional tasks and responsibilities as needed.
• Complete special projects as required.
• Exemplify the desired culture and philosophies of the organization.
• Safety and security are the responsibility of each employee.
• All other tasks as requested by department managers and/or the General Manager

Skills

Highly organized

Excellent communication

Customer service orientation

Ability to multi-task

Professional demeanor

Fluent English (reading/writing)

Ability to lift up to 35 lbs

Discretion with confidential info

Education

High school diploma or equivalent

Job description

Menzies Aviation in SeaTac, WA, is seeking an Administrator Assistant to perform a wide range of office tasks in a professional and efficient manner. You will coordinate activities between operations, administrative, payroll and human resources functions, and support drug testing and background checks as needed.

The role requires at least 3 years in a professional office, strong organizational skills, and excellent communication.