Office & Administrative Operations Coordinator

Menzies; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Menzies Aviation is seeking a detail-oriented office administrator in Dallas, TX to perform general office duties, greet visitors, schedule appointments, and maintain calendars. You will manage shipments, support expense reporting, and assist with onboarding and compliance tasks with a focus on accuracy and professional communication.

Ideal candidates have at least 3 years in a professional office setting, are highly organized, and can handle sensitive information with discretion while

Qualifications

• Minimum 3 years’ experience in a professional office environment.
• Highly organized with the ability to multi-task and prioritize responsibilities.
• Strong communication and client service orientation.
• Discreet and highly professional in handling information.

Responsibilities

• Perform general office duties including filing, answering telephones, mail distribution and composing correspondence.
• Greet visitors and determine access to specific individuals.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Prepare outgoing packages and assist with expense reports as needed.
• Monitor supply levels and place orders as necessary.
• Prepare requisitions and other documents for purchase.
• Maintain billing records and other source documents.
• Enter and track candidate background orders and coordinate drug testing.
• Arrange track and coordinate all badge and Customs Seals applications, appointments, reporting and audits.
• Assist with new hire paperwork and proactively seek additional work during downtime.
• Exemplify the desired culture and philosophies of the organization.
• Safety and security are the responsibility of each employee.

Skills

Excellent communication skills

Client service orientation

Multitasking ability

Highly organized

Discretion and professionalism

Independent work capability

Fluent English

Interpersonal skills

Education

High School or better

Job description

Menzies Aviation is seeking a detail-oriented office administrator in Dallas, TX to perform general office duties, greet visitors, schedule appointments, and maintain calendars. You will manage shipments, support expense reporting, and assist with onboarding and compliance tasks with a focus on accuracy and professional communication.

Ideal candidates have at least 3 years in a professional office setting, are highly organized, and can handle sensitive information with discretion while