Senior Executive Administrative Specialist

Dallas Fort Worth International Airport (DFW); United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Dallas Fort Worth International Airport (DFW) seeks an experienced administrative professional to support a department Vice President or Assistant Vice President, handling communications, travel, calendar management, and routine reports. The role requires discretion with confidential information and the ability to coordinate multiple projects and meetings.

The ideal candidate has several years of progressive administrative experience, strong MS Office skills, and a professional presence to

Qualifications

• Completion of high school education.
• Three to four (3-4) years of progressively administrative experience, supporting Senior-level Executive.
• Any equivalent combination of education and/or experience may be substituted.
• Knowledge of modern office and administrative practices.
• Knowledge of proper English grammar, sentence construction, spelling and business vocabulary.
• Knowledge of business mathematics.

Responsibilities

• Represents the department with professional presence and a proactive approach, fostering teamwork and collaboration, while anticipating internal and external customer needs.
• Performs a variety of department project initiatives not limited to office tasks with an ability to multi-task effectively, supporting department leadership team in administrative details.
• Provides administrative support, including taking incoming phone calls, making travel arrangements and expense reports, responding to requests, completing routine purchase requests and maintaining Vice President and Assistant Vice President’s personal calendar.
• Participates in administrative and management staff meetings and attends other meetings and seminars; may maintain appointment schedules and arrange for meeting locations.
• Compiles and distributes meeting minutes with strong organizational skills and ability to monitor details for future tasks to keep leadership team current on next business meeting initiatives.
• Coordinates the day-to-day administrative and project activities for the department; reviews internal procedures and recommends changes; takes initiative in adapting and applying procedures to address unusual situations.
• Assists with special projects by researching and compiling data and preparing reports.
• May supervise, train, counsel and evaluate administrative staff engaged in performing a broad range of duties in support of professional staff and the department; may coordinate administrative support assignments by distributing and monitoring work flow.
• May participate in preparing budgets and maintaining budget accounts; ensures the maintenance of records in support of budget administration.

Skills

Office administration

Microsoft Office

Communication skills

Scheduling calendar

Data reporting

Confidentiality

Budgeting assistance

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

Visio

Outlook

Job description

Dallas Fort Worth International Airport (DFW) seeks an experienced administrative professional to support a department Vice President or Assistant Vice President, handling communications, travel, calendar management, and routine reports. The role requires discretion with confidential information and the ability to coordinate multiple projects and meetings.

The ideal candidate has several years of progressive administrative experience, strong MS Office skills, and a professional presence to