Station Administrator- DFW

Global Elite Group; Irving (TX); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive pay rate

Medical, Dental, Vision benefits

Paid time off for full-time employees

Professional development opportunities

Advancement opportunities

Job summary

Global Elite Group is seeking an ambitious and detail-oriented Administrative Assistant to support security operations management at Dallas Fort Worth Airport. You will greet visitors, manage phones, and handle payroll and staff coordination in a fast-paced aviation environment.

The role requires strong Microsoft Office skills, excellent communication, and the ability to manage training, badging, and compliance processes across multiple airports.

Qualifications

• HS Diploma or college degree required.
• Must be 18 years of age or older.
• Must be legally authorized to work in the United States and have IDs needed to verify.
• Proficient with Microsoft Office (Word, Excel, SharePoint, Teams) and Outlook.
• Strong interpersonal and communication skills across diverse cultures.
• Experience in customer service is preferred.

Responsibilities

• Greet clients, guests, and visitors with a positive and helpful attitude.
• Answer and direct phone calls and manage inquiries.
• Maintain inventory of agent uniforms, safety equipment, and office supplies.
• Keep general and shared spaces organized and clean; coordinate with facility management.
• Provide administrative support to senior management for airport operations.
• Ensure payroll reports are accurate and submitted on time.
• Assist in staffing and coverage planning for operations.
• Coordinate training notifications and training matrix updates.
• Maintain staff folders and compliance records according to Texas airport standards.
• Oversee airport badging processes and manage new hire badging (fingerprinting, progress tracking).
• Schedule airport-mandated training for new hires.

Job description

Job Location: DFW Airport - Irving, TX 75062

Position Type: Full Time

Salary Range: $19.00

Job Category: Admin - Clerical

Administrative Assistant – Aviation Security Company

Dallas Fort Worth International Airport - Dallas, Texas

Global Elite Group- Providing world-class aviation security through innovation and people committed to excellence.

Global Elite Group is a highly specialized aviation security company, comprised of a diverse and collaborative team of committed professionals, industry leaders, and subject matter experts who rely on optimized processes and tools to deliver quality services.

Our team members are at the forefront of homeland security, safeguarding infrastructure and ensuring seamless and secure operations in many of the largest and busiest airports in the country.

Global is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Benefits:

• Competitive pay rate
• Medical, Dental, Vision, AFLAC, Paid time off for qualified full time employees
• Employee engagement, professional development, and opportunities for advancement
• Nurturing and challenging work setting that allows you to identify and hone your strengths while growing your skill set
• Opportunities for community service projects, civic engagement, and advancement in your career

Position Overview:

We are in search of an ambitious and detail-oriented Airport Administrative Assistant who will provide support to our security operations management team at Dallas Fort Worth Airport.

Responsibilities:

Office Support:

• Greet clients, guests, and visitors with a positive and helpful attitude.
• Answer and direct phone calls- taking care to esc…
• Maintain, organize, order, and track agent uniforms inventory, safety equipment and general office and kitchen supplies- ensuring the team has everything they need to succeed.
• Maintain the cleanliness and over all organization of all general and shared use spaces within the corporate office (kitchens, conference rooms, training rooms)
• Communicate with building maintenance to ensure timely handling of all facility management issues.
• Provide administrative assistance to the senior management team for airport operations.

Payroll Management:

• Ensure daily payroll reports are accurate and submitted on time.
• Resolve overlaps and errors, and ensure payroll is submitted by Sunday noon
• Ensure proper entry of services into flight reporting system and assist in preparing flight-related paperwork.

Staffing and Coverage:

• Assist in finding coverage for operations, ensuring adequate staffing.
• Maintain an up-to-date agent contact list and communicate flight changes and assignments.

Training Coordination:

• Manage training notifications and update the training matrix
• Follow up with employees on expiring IDs and certifications, such as port IDs and state guard cards.

Data Management:

• Create and maintain both physical and online employee folders according to Texas airport audit standards.
• Assisting with maintaining accurate, and up to date training reports and certificates and for all airports
• Ensure all documents and compliance records are properly stored and accessible.

Authorized Signatory Duties:

• Oversee airport badging processes and maintain Authorized Signatory status.
• Manage the entire new hire badging process, including scheduling, fingerprinting, and tracking progress.
• Schedule airport-mandated training for new hires.

Parking Management:

• Set up parking for new employees and cancel parking for terminated employees.

Qualifications:

• HS Diploma or college degree
• Must be 18 years of age or older
• Must be legally authorized to work in the United States and have IDs needed to verify
• Must be proficient with Microsoft Office (Word, Excel, SharePoint, Teams) and Outlook
• Must have great interpersonal skills and be able to communicate effectively at various social levels across many diverse cultures
• Passion for Aviation and/or Security industry
• A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees.
• Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references)
• Must have experience working with basic office equipment (copier, scanner, fax, printer)
• Must obtain and maintain throughout course of employment a valid SIDA badge
• Customer Service experience