Executive Admin & Calendar Coordinator

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid leave

Health, life and retirement plans

Job summary

UNC-Chapel Hill is seeking an Administrative Support Specialist to provide high-level support for the OCIO and executive leadership. The role includes coordinating meetings, communications, travel arrangements and onboarding activities, while liaising with directors and staff.

Minimum education requires a high school diploma or GED with relevant office experience; a higher education background is preferred. Strong calendar oversight and Microsoft 365 proficiency are essential for success.

Qualifications

• High school diploma or GED with at least one year of office support experience or an equivalent combination.
• Experience supporting a large department with multiple managers is preferred.
• Expertise in managing calendars for Director-level staff or above.
• Proficient with Microsoft 365 (Outlook, Word, SharePoint & Teams).

Responsibilities

• Assist with meeting and conference planning and communications.
• Coordinate travel logistics and prepare itineraries.
• Communicate information from Directors to OCIO staff.
• Receive visitors, manage packages, and maintain inventories.
• Liaise between OCIO staff and Directors during onboarding of new employees or students.

Skills

Outlook calendars

Calendar management

Higher education experience

Office support experience

Education

High school diploma or GED

Associate's degree

Bachelor's degree

Tools

Microsoft 365

Job description

UNC-Chapel Hill is seeking an Administrative Support Specialist to provide high-level support for the OCIO and executive leadership. The role includes coordinating meetings, communications, travel arrangements and onboarding activities, while liaising with directors and staff.

Minimum education requires a high school diploma or GED with relevant office experience; a higher education background is preferred. Strong calendar oversight and Microsoft 365 proficiency are essential for success.